Business Administrator I – English Dept.

Job Title

Business Administrator I – English Dept.Agency

Texas A&M University

Department

Finance – College of Arts and Sciences

Proposed Minimum Salary

$3,742.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

Texas A&M University’s Department of English believes a university education is about more than what happens in the classroom. We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business.

You are invited to explore our website to learn more about our department, our people, and our research and teaching. https://english.tamu.edu/

What we want

The Department of English looking for a positive, detail oriented individual with great organizational abilities and excellent communication skills to join our team as the Business Coordinator I. In this role, you will manage the full range of business activities for the unit: review and approve business documents, develop, monitor, and report on accounts, budgets and other quantitative data for assigned department with limited supervision. If you are a motivated and detailed individual who is ready to contribute to the mission of the department, we invite you to apply. 

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree.
• Five years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.
• Interpersonal and communication skills.
• Planning and organizational skills.
• Ability to multitask and work cooperatively with others.
• Ability to work with wide groups of people and be helpful, respectful, approachable, and team oriented.
• Ability to build strong working relationships and a positive work environment.

Preferred Qualifications:

• Bachelor’s Degree and/or professional certification in business, accounting, or related field.
• Experience managing business operations: reporting and the annual budget process, preferably with the Texas A&M University System.
• Experience using FAMIS, AggieBuy, Canopy, Concur, Workday, Laserfiche, Business Objects, etc.
• Experience in leading meetings with internal and external customers. Experience in supervising professional business staff.

Essential Duties/Tasks:

• Financial Management/Budget – Manages department’s business and financial operations. Tracks and analyzes financial activity, providing periodic status reports to the department head. Reviews and approves account reconciliations. Manages financial transactions of the unit relative to the operating budget, graduate funds, and incoming bursary and gift funds. Manages cash handling activities and departmental on-line marketplace as needed. Consults with and advises department head, faculty, and staff concerning business activities. Proposes solutions to routine and complex financial problems for the department. Manages annual fiscal year closing activities and drafts new fiscal year plans. Manages routine fiscal activities. Prepares annual university budget documents and submits to department head and college for approval. Provides interpretation of university policies and procedures to college and department staff and communicates changes and updates as it relates to business practices. Monitors compliance with policies and procedures. Provides solutions to problems related to business practices.
• Document Review and Approval – Serves as reviewer/approver of purchasing, accounts payable, and accounts receivable documents in AggieBuy, Concur, and iPayments for assigned department. Maintains thorough understanding of TAMU Guidelines for Disbursements and can apply to accounts payable and payment card transactions. Stays knowledgeable about TAMU procurement rules and processes. Reviews documents to ensure that contracts and purchase orders are established and executed when necessary. Reviews and approves travel requests and travel expense reports in Concur for assigned department for compliance with university guidelines and appropriate usage of various fund types.
• Supervisory – Supervises subordinate business staff and resolves staff conflicts. Participates in the hiring and training of business staff and student workers. Manages personnel activities including developing/updating position descriptions, annual evaluations, disciplinary documents, etc. for assigned staff. Approves leave for assigned staff in Workday. Communicates with employees regarding personnel policies and procedures and identifies training needs.
• Payroll Liaison – Coordinates departmental payroll functions with appropriate personnel; serves as liaison between department and Human Resources. Compiles lists of employees for payroll actions from department and works with HR contacts to initiate payroll changes. Acts on behalf of department to coordinate the reconciliation of biweekly and monthly payroll as needed. Verifies funding availability and coordinates costing allocation assignments to appropriate accounts and projects. Oversees payroll corrections (PCTs) as needed.
• General Arts & Sciences Expectations/Customer Service – Answers questions from department personnel and leadership on financial rules, guidelines, and procedures. Maintains sufficient knowledge base needed to accurately answer questions and assist with the resolution of complex and unusual problems. Exercises discretion and independent judgment to propose solutions to complex, non-routine situations. Provides excellent customer service. Handles assigned e-mail correspondence and telephone inquiries about business operations. Maintains broad knowledge/understanding of payroll and human resource issues enough to redirect customers to the appropriate contact as needed. Mentors team members on customer service expectations. Communicates and distributes information on guidelines pertaining to processes and procedures. Participates in department staff meetings and professional development courses as necessary.
• TAMU Rules, Procedures, and Systems – Maintains a detailed understanding of TAMU rules, processes, procedures, and systems (FAMIS, Concur, AggieBuy, Canopy, Workday, iPayments, Laserfiche, TAMF, etc.) that are needed to carry out business on a daily basis. Assists department with navigating these items in an efficient way and provides interpretations on these rules when necessary. Assists with documenting/updating department internal processes.
• Academic Support – Provides academic support utilizing Compass/SPARTA/tuition payment system for tuition and fee payment administration, scholarship/fellowship payment administration, field trip fee administration, and salary verification for Faculty Workload and compliance report. Determines appropriate accounts for all payments and fee revenue.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays 
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas 
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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