Administration Specialist [Conference Management Consultant]

• Serve as the primary logistical focal point for a group of up to 200 high-profile participants at the level of the former head of state and governments, United Nations officials, UN Secretary-General’s team, Presidents of the United Nations General Assembly, senior representatives of non-state entities, etc, who will be special guests and/or speakers and/or moderators to the 10th UNAOC Global Forum; 
• Ensure that the Organizing Committee issues itineraries (economy and business) for each high-profile traveller in line with the organizer’s regulations and the traveller’s preferred itinerary;
• For high-profile participants who require an entry visa to Portugal, share basic entry requirements information and obtain a confirmation from the traveller that his/her visa was well received to be able to travel to Portugal;
• Ensure every high-profile participant is registered to the Forum by the deadline and receives his/her Forum accreditation while in Cascais (badge, secondary card, etc.);
• Liaise with the Host Government on all aspects related to travel and inner-city arrangements for the high-profile participants; 
• Inform each high-profile participant of the local transportation arrangements provided by the Organizing Committee and, if/when requested and approved by the UNAOC Secretariat, arrange local transportation for select high-profile participants (VIP cars) from/to the airport in Lisbon and from his/her hotel to the venue of the Forum during their stay in Cascais;
• Liaise with the Host Government on all aspects related to protocol and security arrangements for high-profile participants and inform the Host Government of any special cases (security officers who accompany, dietary restrictions, etc.);
• While in Cascais, act as local liaison support for select high-profile participants (inform of any major programme changes; invitations to lunches and dinners, seating arrangements during the Opening, Plenary Sessions, etc.);
• Prepare for and execute official missions of the UNAOC delegation to Portugal;
• Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.

 Education 

• Advanced university degree (Master’s degree or equivalent) in Event Management, Business Administration, Public Administration, International Relations or related field. 
• A first-level university degree with a relevant combination of academic qualifications and 2 years of work experience may be accepted in lieu of the advanced university degree.