Senior Finance Assistant

United Nations Educational, Scientific and Cultural Organization

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Description

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Under the overall authority of the Director & Representative of the UNESCO Regional Office in Jakarta, the guidance and direct supervision of the Finance and Administrative Officer (AO), the Snr. Finance Assistant shall undertake administrative & financial tasks ensuring adherence to UNESCO financial rules, policies and controls. S/he shall work closely with other team members to ensure to ensure effective and efficient service delivery. The incumbent shall perform the following Duties and Responsibilities:

Financial: 

  • Responsible for the processing of financial transactions in line with established financial rules and regulations.  Co-ordinates with others on related issues during transactional processing.
  • Reviews incoming payment requests, scrutinizes supporting documents for relevancy, completeness & accuracy in line with applicable policies, procedures, rules and regulations. 
  • Conduct pre-qualification of payment request posting eligibility reviews within delegated authority in accordance with established financial rules and policies ensuring due diligence, adherence and compliance to controls.
  • Verifies accuracy of payment/wire postings.  Audits transactional activity to ensure accuracy of disbursement postings and adherence to relevant financial regulations and internal practices.  
  • Conduct pre-periodic reviews and analysis of accounting data.  Identifies anomalies and initiates corrective action as appropriate. Flags complex matters and issues that may impact financial risks/liability to the supervisor for guidance.
  • Analyzes and monitors open Outstanding items (ULOs) in travel, FRN, Contracts, SES, & unposted payments.  Initiates corrective action. 

Budgeting: 

  • Assists Administrative Officer (AO) in budget preparations. Undertakes research and consolidates cost estimates for Budget proposals development. 
  • Assists  AO in budget execution and expenditure monitoring/reporting.  
  • Ensures procurement requisitions are in line with authorized budgets and agency financial rules and regulations. 
  • May certify financial commitments and payments (where applicable) within delegated authority ensuring adherence to established Controls & budget availability.
  • Assists in cash flow computations to guide periodic replenishment.  
  • Liaises with BFM/AP and other units on outstanding payment items and rejected payment instructions

General: 

  • Extracts financial data from SAP. Runs various reports for management review as requested.
  • Responds to queries. Drafts correspondence in relation to budgetary and financial matters for management review and/or internal clients/stakeholders.
  • Supports AO office in enforcing quality assurance standards particularly with regard to IPSAS financial accounting transacting, ensuring adherence to established checks & controls.
  •  Ensures all relevant supporting records are maintained online in SAP and DUO backend for audit trail.  
  • Drafts or prepares correspondence to respond to inquiries in respect to relevant financial and budgetary matters. Maintains up to date e-files.
  • Assists with data collection and analysis, preparation of data presentations and reports for information sharing.  Responds to queries and contributes to knowledge building and management.
  • Supports review of travel & procurement requests in accordance with ADMIN manuals and agency financial rules.  
  • May provide logistical and administrative backstopping support as necessary. 
  • Performs other related duties as required by Unit Chief.

Required Qualifications:

Education:

  • Bachelors degree in the field of Finance or Accounting. Business Administration degree may be considered with course work in finance and/or accounting.

Work Experience:

  • 5 – 8 years progressive experience in finance, budget or accounting or business administration. 
  • Demonstrated knowledge of accounting principles with experience in Enterprise Resource Planning (ERP) financial systems.
  • Progressive experience in payment and payroll posting, accounts reconciliations and financial reporting.
  • Ability to interpret financial and administrative policies to guide accurate application. 
  • Ability to extract, interpret, analyze, and format data across all finance & budget functions.

Skills: https://careers.unesco.org/job/Jakarta-Senior-Finance-Assistant/803005002/

  • Good negotiating skills to resolve conflict. Ability to shape and influence agreements with requisitioning units.
  • Ability to work independently and manage multiple tasks simultaneously. Ability to work under stress and manage competing priorities. 
  •  Ability to listen effectively, correctly interpret messages/queries from others and respond appropriately providing accurate guidance. 
  • Ability to work collaboratively with others in a team environment to achieve organizational goals ensuring confidentiality and discerning sensitive data.

Languages:

  • Ability to speak and write clearly in English.

Source: https://careers.unesco.org/job/Jakarta-Senior-Finance-Assistant/803005002/

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