Student Teaching Coordinator

Position Information

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Position TitleStudent Teaching CoordinatorAbout this OpportunityThe Office of Teacher Education Services welcomes applications for a Student Teaching Coordinator. In this role, you will collaborate with aspiring educators across the State of Indiana and partner with school districts dedicated to fostering their success. As part of Ball State University, home to the largest teacher preparation program in Indiana and the fifth largest in the nation, your contributions will significantly influence the future of education. We invite you to be a part of this rewarding journey and make a meaningful impact in the field. We look forward to welcoming you to our team!

Our Statement on InclusivenessAt Ball State University, inclusiveness is one of the enduring values and informs all of our work. We define ‘inclusiveness’ as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’ As such, this value incorporates a commitment to inclusive excellence and freedom of expression.

Salary Grade10Wages Begin At16.20FLSANon-ExemptHrs/Week40Pre-Employment ScreeningRequires successful completion of a background check.Position FunctionA crucial role in the operation of teacher preparation, the student teaching coordinator will work closely with the Associate Director of Student Teaching and Placements to promote and secure all student teaching placements Ball State University. This position administers correspondence with school districts, school personnel and students, placement of students, ongoing monitoring student teaching placements, and coordination with assigned faculty.

Minimum EducationAssociate’s degree or an additional two years of related experience will be accepted in lieu of an associate’s degree.

Minimum ExperienceAt least one year of office support or related experience.

• Minimum OtherAuthorization to work in the USCandidates for searches must have current authorization to be employed in the U.S. without employer sponsorship.Preferred EducationPreferred Experience
• Thorough ability to communicate with a wide variety of people in a precise and professional manner.
• Ability to manage both undergraduate and graduate students.
• Practice with diverse individuals, groups and/or communities.
• Ability to utilize university software.
• Ability to work autonomously and take initiative.
• Excellent problem-solving and organizational skills.
• Excellent communications skills.

Preferred OtherPosition Title(s) SupervisedStudent Worker

EEO StatementBall State University is an Equal Opportunity/Affirmative Action employer that is strongly and actively committed to diversity within its community. Women, minorities, individuals with disabilities and protected veterans are strongly encouraged to apply. All qualified applicants will receive equal consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, protected veteran status or any other legally protected status.

About Ball State UniversityBall State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master’s, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Live Near Your Work – If you are considering living near the Ball State area, please visit the following link to learn more about relocation and living in east central Indiana:https://www.bsu.edu/about/live-near-your-workThere’s more to discover IN Indiana! Visit the following link to learn more:IN Indiana

DepartmentTeacher Education Services:800070Department InformationDepartment Email or Phone [email protected]

Duties & Responsibilities

Ranking1Job DutyProcess on-line student teaching applications, digital contracts, placement requests and transcripts for each student teacher; and send to school corporations accepting the placement of student teachers.

Ranking2Job DutyProcess confirmed placements of student teachers by updating the current Learning Management System (2024-25, Tk-20 and Excel); send written notification to all student teachers and classroom mentor teachers.

Ranking3Job DutyProcess student teaching placement requests denied by school corporations by sending all paperwork to the next appropriately identified school corporation; update database to reflect this change.

Ranking4Job DutyProcess assignment changes requested by student teacher and/or university supervisors and approved by the OTES-CP leadership includes send written notification of change to classroom mentor teachers, principals, superintendents, and student teachers

Ranking5Job DutyCommunicate and advise student teachers, principals, superintendents, classroom mentor teachers, and university supervisors regarding all student teaching placement inquiries, details, and follow-up.

Ranking6Job DutyBuild and maintain collaborative relationships with district and school office staff.

Ranking7Job DutyPromote student teaching placements and serve as a primary contact for students, Ball State employees, and schools regarding status.

Ranking8Job DutyUpdate and maintain student files, both paper and digital.

Ranking9Job DutyParticipate in student teaching application meetings, introduction to student teaching workshops, student teaching orientation, and meetings pertaining to Germany, Aldine, IU Global Gateway, the Indiana Department of Education, and other student teaching opportunities. A limited number of meetings may be conducted after normal business hours to accommodate student schedules.

Ranking10Job DutyProvide support related to student teaching for university supervisors and OTES-CP leadership. This includes generated reports and the status of current placements.

Ranking11Job DutyUse Tk20/Excel/database to provide data for weekly, quarterly, and annual reports on student teaching placements and other reporting needs as approved by the Director of OTES-CP.

Ranking12Job DutySupport the honorarium process and the Office Coordinator for the payment of classroom mentor teachers.

Ranking13Job DutySupport the course transfer process, the Office Coordinator, and scheduling specialists in determining the appropriate classes and credit hours for each individual student.

Ranking14Job DutyAssign and review work, orient and train student employees, make recommendations in areas related to supervision, including but not limited to interviewing and selection, discipline, performance appraisal and training.

Ranking15Job DutyAssist student employees as needed; walk-in clients, and phone calls.

Ranking16Job DutyPerform other related duties as assigned.

Ranking17Job DutyMaintain regular and predictable attendance.

Posting Detail Information

Posting Number202401542SFNumber of Vacancies1Desired Start Date10/01/2024Position End Date (if temporary)Open Date09/18/2024Close Date10/04/2024Open Until FilledNoSpecial Instructions SummaryInformation for Applications Requiring a Cover LetterIn support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experiences align with the elements of the position description (or leadership profile). In your cover letter, please also describe how you have demonstrated a commitment to our University’s enduring values, including inclusiveness, which we define as a commitment ‘to respect and embrace equity, inclusion, and diversity in people, ideas, and opinions.’

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