Grants Management Manager

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a highly qualified Grants Management Manager to oversee the grants department and manage a portfolio exceeding 80 million USD in 2024. The manager will lead the grants team, ensure effective grant management systems for all grants and partners, and support standardized, efficient processes. Additionally, they will work with the Head of Programme to ensure the timely production of high-quality reports, concept notes, and proposals.

Your main responsibilities will be:

Proposal development
• In coordination with the Head of Programme, lead proposal development processes; coordinate, collect, draft, and/or edit contributions and compile inputs from programme staff, technical advisors, HQ and/or the regional office, and partners in line with DRC’s Ukraine’s country strategy. Collaborate with the partnership manager in proposal writing processes including local implementing partners as sub-grantees

Grants management
• Organise and lead grants meetings such as project kick-offs and close-out meetings in according to DRC PCM guidelines.
• Provide guidance on and ensure compliance with donor and DRC rules, regulations, and guidelines and raise issues affecting external/ internal compliance
• Ensure quality information management related to grants (including managing the DRC Grants Management System (GMS) and in-country documentation and trackers)
• Ensure quality and timely submission of donor narrative and financial reports
• Lead application process and ensure compliance regarding (no-)cost extensions, amendments, top ups, reallocations
• Liaise with external key donors relating to specific grant programmatic issues
• Maintain and update the donor database to identify new donors and funding opportunities in line with the strategic priorities of DRC Country and Regional Office

Capacity development
• Provide technical guidance and deliver trainings on DRC and donor guidelines and proposal development and reporting to field offices.

Fundraising and donor liaison:
• Support the development of DRC’s fundraising strategies in cooperation with the Head of Programme
• Support fundraising efforts in coordination with the country director and HoP, including undertaking donor mapping and providing briefings to in-country donor representatives
• Liaise with donor representatives and coordinate donor visits to programme sites, in support to the CD and the HoP

DRC Dynamics ERP System
• Ensure DRC Dynamics is used to its full capacity
• Ensure proper application of ERP grants and projects processes in the country
• Apply reports and data analytics from ERP system to improve performance in the country
• Ensure that Country ERP support is in place (i.e. super users)

About you

To be successful in this role we expect you to have at least 5 years’ experience in proposal, project, or programme development, reporting, or grants management in an INGO and at least 3 years’ experience with people management. Moreover, we also expect the following:

• Master’s degree in international relations, humanitarian or development studies, business administration, or another relevant field
• Excellent knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully applying for institutional donor funding
• Previous proven experience in programmes implemented through local partners or in remote management
• Proven experience in capacity building and training of national staff and local partners
• Ability to design, develop and implement processes
• Excellent computer skills, including Microsoft office
• Full professional proficiency in English

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer:

• Contract length: 12 months, with a 3-month probation period
• Band: Fmanagement
• Designation of Duty Station: Kyiv
• Start date: December 2024
• Salary and conditions are in accordance with Danish Refugee Council’s Terms of Employment.