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Finance Assistant

  • Contract
  • Maseru
  • Posted 2 months ago

UNDP - United Nations Development Programme

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Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

 

The Finance team supports the Country Office (CO) in the promotion of its sustainable development agenda by continuously enhancing CO financial performance, delivering sound management of financial resources, and ensuring strong accountability through informed decision making, effective financial management processes, and transparent financial reporting that complies with international standards and regulatory guidelines.

Position Purpose

Under the guidance and supervision of the Operations Analyst and direct supervisor, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the Operations, Programme, and projects’ staff in the Country Office (CO) and with UNDP HQ and GSSC staff to exchange information and ensure consistent service delivery.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.


 
Duties and Responsibilities

 

1.)   Support implementation of operational strategies.

  • Ensure full compliance of financial processes and financial records with UNDP Programme and Operations Policies and Procedures (POPP) and strategies;
  • Provide input to the Finance unit and office management in preparing and reviewing CO business processes mapping and elaboration of the content of internal standard operating procedures in finance in consultation with the direct supervisor and office management; 
  • Support functioning of the optimal cost – recovery – system and Direct Project Cost (DPC) bills in ERP for services provided by UNDP and follow up on cost recovery.

2.)  Provide accounting and administrative support to the Finance unit.

  • Provide support in ensuring proper control of the supporting documents for payment invoices and proper document management including systematic archiving; 
  • Prepare financial reports for non-development projects and management funds/budget balance; 
  • Prepare all types of invoices for projects and on behalf of UNOPS and non-ERP Agencies; 
  • Maintain a proper filing system for finance records and documents;
  • Maintain the internal expenditures control system which ensures that invoices processed are matched and completed; transactions are correctly recorded and posted in ERP; and travel claims and other entitlements are duly processed;
  • Support functioning of the optimal cost-recovery system;
  • Provide inputs for preparation of cost-recovery and Direct Project Costs (DPC) bills in ERP for the services provided by UNDP and follow up on cost recovery;            
  • Provide information on the status of financial resources as required;
  • Take timely corrective actions on unposted invoices, including invoices with validation errors, match exceptions, and/or unapproved invoices;
  • Manage cash receipts;
  • Maintain the Accounts Receivables for UNDP projects in ERP.

3.)  Ensure proper functioning of CO cash and Treasury management systems.

  • Serve as alternate to Finance Associate (ICS-7) for timely review of cash position for local account to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury.  Identify and record receipts and create deposits for revenue application on a timely basis; 
  • Identify and record contributions;
  • Provide breakdown of EFTs to GSSU for the timely preparation and accurate bank reconciliations according to service level agreement.  Initiate bank transfers and deals in ERP in the absence of Finance Associate.

4.)   Support knowledge building and knowledge sharing in the CO.

  • Participate in the training for the operations/ projects staff on finance;
  • Provide contributions to knowledge networks and communities of practice.

 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

 
Competencies

Core
  • Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
  • Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.
  • Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
  • Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
  • Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
  • Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
  • Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Customer Satisfaction/Client Management:

  • Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. 
  • Ability to anticipate client’s upcoming needs and concerns.

Knowledge Generation:

  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.

Working with Evidence and Data:

  • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.

Documents and Records Management:

  • Overall document (hard or electronic) management; registry and retention policy including storing and archiving.

Accounting (General:

  • Knowledge of accounting concepts, principles, regulations, policies and ability to apply this to strategic and/or practical situations.

Financial Reporting and Analysis:

  • Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.

Audit:

  • Ability to examine & verify accounts and records.

 
Required Skills and Experience

 
Education:
  • Secondary education with specialized certification in accounting and/or finance. A university degree in finance or accounting is desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage. 
  • Candidates with accountancy certification from an internationally accredited institute of accountancy will have a distinct advantage. Candidates without certification but with relevant experience must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
Experience:
  • 5 years (with high school diploma) or 2 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required;
  • Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages;
  • Knowledge of IPSAS and/or IFRS is desired.

Language Requirements:

  • Working proficiency of English and Sesotho language.
 
Disclaimer

Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
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