Internal Communications Officer

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Description

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EXD/PBF is looking for an Internal Communications Officer to develop and improve EXD/PBF’s communications within the Service and externally (with other areas of the OECD and with OECD Members), to develop and implement its communications plan in close cooperation with stakeholders   across the Organisation and to support the Service by providing communications advice across EXD/PBF, preparing and editing documents, presentations and talking points. The Officer will also ensure that that EXD/PBF communications follow OECD communications rules, standards and best practices, and will liaise with the Directorate for Communications (COM) as needed, as well as attend learning and networking events organised by COM. 

The selected person will report to the Senior Strategic Advisor and will work closely with the Head of Service and the Head of Engagement and Strategic Transformation (EST) Division.

Responsibilities:

• Strategic Communications
• Assist EXD/PBF management to achieve their communications objectives, by developing strategies and approaches to improve the quality of EXD/PBF’s financial information communications ensuring these meet professional standards and adhere to best practices while considering the intended audience.
• Prepare reports and presentations for EXD/PBF management to support decision making on communications.
• Draft written materials, memoranda, talking points and presentations for the Head of EXD/PBF and other managers.
• Develop and implement communication activities and programmes for targeted audiences.
• Work collaboratively and collegially across EXD/PBF to ensure clarity and coherence of technical documents produced by the Service.
• Improve and optimise the flow of information within EXD/PBF and between its audiences. 
• Ensure internal communications are consistent across all mediums and across different Divisions of the Service.
• Act as the main contact point on communication matters for EXD/PBF and ensure effective collaboration with colleagues in other EXD Services and in the EXD Directors office. 
• Promote and support the use of OECD collaborative tools by EXD/PBF staff to improve communication and effectively promote EXD/PBF services. 

External Communications:

• Develop communications documentation and draft materials on EXD/PBF content for external audiences including Member countries, auditors, staff, project managers across the OECD and the finance community.
• Review and revise communications materials prior to wider dissemination.
• Review and update (where necessary) guidance, reference materials, and user guides.

Internal Communications:

• Plan, edit, call for contributions and write content for a variety of internal communications media, such as intranet, e-community, e-mail and bulletins for EXD/PBF staff.
• Plan, prepare and organize internal communications events for EXD/PBF staff, such as Pause cafés, Food for Thought sessions, and other relevant events to share information, enhance skills, increase awareness, reinforce team spirit and to engage employees.

Digital Communications:

• Act as the main point of contact for online communications for staff in EXD/PBF, including providing guidance on best practices, reviewing and approving web content, and ensuring it adheres to the OECD guidelines and standards.
• Undertake online content inventories, identify gaps and overlaps, and suggest improvements to enhance accessibility and usability.
• Update and improve web content, and disseminate online information (news, presentations, guidelines, dashboards) in a timely manner.

Corporate Reporting:

• Together with the Senior Strategic Advisor and other members of EXD/PBF/EST, prepare relevant corporate reporting and strategic planning documents for the Service.

Qualifications:

• Ideal Candidate Profile
• A university degree in finance, accounting, communications, journalism or related area. 

Professional:

• A minimum of five years of experience working in a communications role with similar responsibilities, preferably in an international organisation.
• Proven experience demonstrating strong writing, strong oral communication skills, editing, proofreading, layout and design, professional printing/publishing skills are essential.
• Proven experience demonstrating the ability to interface with all levels within a business and build strategic working relationships.
• Experience in communications in a finance function would be an advantage.
• Excellent organizational and planning skills and demonstrated creativity.
• Excellent knowledge of the web editing standards and the latest developments in communication technologies and best practices.
• Self-motivated with a positive and professional approach to communication.
• Excellent working experience with internet technologies and proven ability to rapidly master new digital technologies and communications tools as they emerge.
• Experiencing managing projects with external service providers would be an advantage.

Source:  https://jobs.smartrecruiters.com/OECD/744000021482670-internal-communications-officer?trid=3b3fd07c-0791-4ac8-9ea8-cc2477730cb5

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