View Vacancy – JOA – Finance Officer (AO)

The British Embassy Amman has a vacancy for Finance Officer, job grade Administrative Officer (AO), on a fixed term contract for two (2) years.

This pivotal role offers the successful candidate the opportunity to play an integral part in managing the Embassy’s financial portfolio, ensuring the effective delivery of key financial functions. As a Finance Officer, you will be responsible for a broad range of duties, including handling corporate financial returns, the Embassy payroll, and providing essential support in overseeing the Embassy’s annual budget. You will be expected to manage these responsibilities in strict accordance with His Majesty’s Government (HMG) rules and regulations, ensuring the highest standards of financial compliance.

People and our Platform are at the heart of our ability to deliver our Country Business Plan. We value our talented and diverse workforce that comprises UK based civil servants and country-based staff whose diversity of ideas and experience across all areas of our work bring different ways of thinking and take on challenges, risks, and opportunities. We are committed to ensuring that we develop, grow, and realise the potential of all of our people and create a great place to work, where we can be ourselves and be respected for who we are. These values will be at the core of the work you deliver within the team.  

Duties and responsibilities:

– Financial Management

• Process and review monthly payroll for Country Based Staff (CBS), ensuring accurate data entry and timely salary disbursement.
• Process and review monthly social security contributions, ensuring compliance with local regulations and timely payment.
• Prepare financial journals, ensuring they are properly documented and error-free.
• Maintain an up-to-date account filing system, ensuring all financial records are easily accessible and compliant with auditing requirements. Regularly weed files when they exceed time retention limits and reduce paperwork held on site.

– Cash & Bank Operations

• Perform daily cash reconciliations to maintain accurate financial records.
• Prepare and manage the Network Post Account Sheet and ensure timely replenishment of cash imprests.
• Prepare cash funding profiles, ensuring adequate cash flow for operations.
• Monitor bank and cash balances, ensuring sufficient funds are available while providing regular updates and support to the Regional Finance Hub in Manila.

– Payment Processing & Reconciliation

• Proactively follow up on outstanding debit memos, ensuring timely payments and resolving any discrepancies during reconciliation.
• Conduct regular checks on Goods Received Not Invoiced (GRNI) and Unreconciled Credit Card (UCC) transactions, ensuing timely reconciliation and resolution of any outstanding issues.
• Provide training sessions for staff on purchase-to-pay procedures and appropriate use of corporate cards, enhancing financial literacy across the organization.

– Budgeting & Forecasting

• Assist in the preparation of budget forecasts.
• Collaborate with the Finance Manager to ensure alignment between financial performance and organisational goals.

– General Support & Oversight

• Provide assistance and administrative support to the Finance Manager as needed.
• Act as a point of contact and cover for the Finance Manager during periods of absence, ensuring continuous financial operations.

– Other local requirements

• Undergo specific training and be ready to take on a logistics role in the event of a crisis.
• Take part in desk-based crisis exercises in preparation for this.

– Resource/s managed

• One (1) Finance Assistant at AA job grade

The above list is not exhaustive, and the jobholder will be required to be flexible as specific responsibilities could change in the future and this would be at the discretion of the line manager/ senior management and agreed with the jobholder. The job description may be reviewed to meet changes in business needs. The jobholder may also take on other ad hoc tasks as required.

Key behaviours required:

• Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
• Delivering at Pace – Taking responsibility for delivering timely and quality results with focus and drive.
• Communicating and Influencing – Communicate purpose and direction with clarity, integrity and enthusiasm. Respect the needs, responses and opinions of others.
• Changing and Improving – Seek out opportunities to create effective change and suggest innovative ideas for improvement. Review ways of working, including seeking and providing feedback.

In addition, we are looking for someone who can demonstrate the Civil service values of:

• Integrity
• Honesty
• Objectivity
• Impartiality

Eligibility:

If you are selected for this position, we will be able to employ you as long as:

• You already have the right to live and work in Jordan; and
• You receive the appropriate level of security clearance.

• Relevant work experience in financial management, including budgeting, forecasting, payroll processing, and reconciliation, ideally for at least three (3) years.
• Compliance and governance: Strong understanding of financial regulations, compliance, and governance practices, particularly within an organisational or governmental context.
• Holds a degree in finance or accounting or holds a professional accounting qualification (or be currently working towards one.
• Advanced knowledge of Microsoft Excel, including the use of formulas, pivot tables, data analysis, and financial modelling.
• Communication skills: Excellent written and verbal communication skills in English, with the ability to explain financial concepts to non-financial colleagues.
• Highly organised and confident in handling day-to-day tasks and decisions.
• Excellent team working skills including evidence of working collaboratively with multicultural colleagues.
• Demonstrates courtesy and consideration in dealing with internal and external stakeholders. Able to show discretion in handling any sensitive matters, with the trust of all involved
• Strong IT skills and proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook, Teams).