SUB AWARD MANAGER

Mercy Corps is a leading global organizationpowered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Mercy Corps has been operational in Sudan since 2004, and currently has a country office in Port Sudan and field offices in South Darfur, Central Darfur, South Kordofan, North Kordofan, Kassala, River Nile, Northern and Gedaref states. Mercy Corps’ current areas of programming include food security and livelihoods, WASH, health, nutrition, resilience, and Market Systems Development. Mercy Corps’ Sudan crisis response seeks to meet the humanitarian needs of vulnerable Sudanese and other conflict-affected people across the country. Mercy Corps Sudan is recognized as a leader in market systems, agricultural, and food security and building on this experience, the Mercy Corps Sudan humanitarian program will layer in resilience and other program activities where appropriate and feasible to do so.

The Sudan Somoud – Enhancing Community Resilience Project is an initiative funded by the World Bank which has two interlinked components: 

Component 1: Community Led Basic Service Delivery. This component supports: (i) delivery of improved community led basic services; (ii) temporary engagement of frontline workers and volunteers in select sectors; (iii) project management and technical assistance costs; and (iv) technical assistance and training to select local authorities.  

Component 2: Improving Food Security. This component supports: (i) increased resilience and production of select crops and protection of livestock assets in rural areas that supply food to the target communities; (ii) agricultural value chains; (iii) the scaling-up and strengthening of community consumer cooperatives and organizations and community food centers that distribute agricultural outputs and provide affordable food to vulnerable groups; and (iv) project management and implementation costs.  

• Assist in drafting subaward agreements, scopes of work, and budgets. Ensure all subaward documents are compliant with donor regulations and Mercy Corps policies.

• Pre-award assessments and ensure potential partners meet required standards. Perform ongoing monitoring and capacity assessments of subawardees to mitigate risks and ensure accountability.

• Conduct regular monitoring to review compliance with subaward terms and conditions, conduct spot-checks and ensure that all activities align with donor and Mercy Corps’ standards.

• Provide training and support to sub awardees on topics such as financial management, compliance and reporting.

• Work with Mercy Corps’ field teams to design training and support interventions that help sub awardees strengthen their operational and programmatic capacities.

• Oversee subaward budget allocation and spending to ensure funds are used in compliance with Mercy Corps’ and donor policies. Work with the finance team to review subawardees’ financial reports.

• Ensure timely submission and review of subaward financial reports, analyze spending patterns, and provide feedback to sub awardees to ensure effective management of funds.

• Work closely with the program, finance, and operations teams to ensure subaward management aligns with program goals.

• Maintain comprehensive subaward documentation in line with Mercy Corps’ and donor requirements. Ensure all documents are properly filed and accessible for audits and reviews.

• Regularly report on subawardee performance, issues, and achievements to relevant Mercy Corps teams. Contribute to donor reports by providing accurate and up-to-date information on subaward activities.

• Ensure compliance with security procedures and policies as determined by country leadership.

• Proactively ensure that team members operate in a secure environment and are aware of policies.

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves. 

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.

Subawards Officers

• Bachelor’s degree in Finance, Business Administration, International Development, or related field (Master’s preferred).

• Minimum of 5 years of relevant experience in grant/subaward management, preferably in an international NGO setting.

• Demonstrated experience with donor compliance, financial management, and capacity-building initiatives.

• Demonstrated ability to lead and manage large, multi-disciplinary teams in challenging environments. Excellent communication skills, both verbally and in written. 

• Proven solid analytical and problem solving skills.

• Excellent writing and verbal skills in English is required. 

• Extensive travel to program areas is required.