New Delhi
Other British Government Departments (Partners across Government, including UK Visas)
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UKVI (UK Visas and Immigration)
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Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Main purpose of job:
UKVI is a global operation that processes over three million visa applications each year from foreign national customers wishing to travel to the United Kingdom.
The United Kingdom issued nearly half a million visit visas to Indian nationals last year. India is one of the biggest visa markets and New Delhi is the only visa Decision Making Centre in the region.
The Visa Support Assistant (VSA – AO grade) jobs are vital administrative support roles that ensure UKVI delivers a highly effective visa service that supports all our operational demands, border security objectives and customer service targets.
Initial temporary contract will be for six months but may be extended subject to intake, operational pressure, individual performance and other business requirements.
We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business.
Roles and responsibilities / what will the jobholder be expected to achieve?:
There are a range of VSA – grade AO roles in UKVI. All the roles will involve the following generic responsibilities:
Delivering Results
- Data-entry; inputting, accessing and updating UKVI’s IT systems
- Linking paper correspondence with relevant records
- Record management – IT and paper based
- Passport handling, visa writing and passport despatch
- Information checking and verification
- Meeting personal productivity benchmarks and undertaking all tasks with a very high degree of accuracy.
Customer Focus
- Understanding and striving to meet UKVI’s customer service targets
- Dealing with all customers fairly and courteously
- Acting with professionalism in all circumstances
- Referring queries to more senior staff when appropriate
- Accepting and acting upon feedback
- Always acting within UKVI’s Code of Personal Conduct
Working with others
- Working effectively and supportively with colleagues, both individually and in a team
- Treating everyone with consideration and respect, regardless of work pressure
- Contributing to effective team working and morale when the opportunity arises
- Demonstrate willingness to be flexible and support colleagues when they are under pressure
- Take personal responsibility for playing your part in an efficient and tidy office environment
Communicating
- Communicate clearly and effectively with customers, colleagues and team members
- Handling of telephone and email enquiries
- Writing effectively and assisting with correspondence, drafting and report writing; providing information clearly and concisely
Learning and Development
- Being open and flexible approach to new ideas, drawing on skills and experience to contribute to improvements in working practices
- Make the most of opportunities for self-development and job related training
- Take an interest in issues concerning the office and share knowledge with others
Language requirements:
Language: English
Level of language required: Fluent written and spoken
Learning and development opportunities (and any specific training courses to be completed):
Useful training/guidance given once in job: UKVI offers a development programme based upon business need and individual staff requirements. Development opportunities will be discussed with the successful applicant.
Working patterns: Full Time
Any other information (or specific local Post requirements):
The following contract types are available:
UKVI New Delhi – Temporary AO contracts
WHAT WE WANT FROM YOU
We are seeking flexible people who work well in a busy IT-based office environment. You will need to be adaptable and show a willingness to undertake a variety of tasks. You will need an eye for detail, a positive attitude, good communication skills and the ability to work as part of a busy and focused team. We also want you to enjoy working with us – so please bring your sense of fun too – and enjoy getting to know your new role and your new colleagues
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Essential on Arrival:
- Education: must be a university graduate
- An excellent command of English (written and spoken)
- Good communication and people-friendly interpersonal skills
- Strong computer skills (MS Office, accessing databases & web based applications)
- The ability to work as part of a team and work under pressure to meet challenging targets
- A positive attitude, can do attitude, with attention to detail
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Desirable:
- Fluency in any regional language (but not mandatory)
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Changing and Improving, Delivering at Pace, Working Together
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5 January 2025
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Administrative Officer (AO)
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Full-time, Temporary, Fixed Term
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40
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6 months
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South Asia & Afghanistan
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India
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New Delhi
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British High Commission
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20
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INR
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INR 53,642 per month plus 12% Provident Fund and 6% Special Allowance.
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monthly
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3 February 2025
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For British High Commission candidates, the Country Based Staff BHC Terms & Conditions will apply.
For other than BHC candidates, salary will be all-inclusive of INR 53,642 per month plus 12% Provident Fund and 6% Special Allowance.
Additionally, the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family which includes self, spouse/partner and children up to an age of 23 years and irrespective of age, only if with, physical or mental disability.
No relocation or any other related costs or assistance will be provided.
Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, e.g., some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief, or creed. We are also open to applications from people who want to work flexibly.
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Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, experience segment and the behaviour-based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Overseas Citizen of India (OCI) card holders will need have, or be able to obtain, a valid special work permit issued from Government of India (GOI) to work in the British High Commission (BHC). BHC will not be able to sponsor work visas or obtain/ assist with the special work permit from GOI. Offers of employment made to OCI card holders will be conditional upon candidates obtaining a special work permit.
Note: For requisite special permission to take up employment in any foreign Diplomatic Missions in India, OCI Cardholder must visit https://ociservices.gov.in
Please note – successful applicants will be offered employment on Country Based Staff (CBS) terms and conditions. This is not a permanent UK Civil Service position and does not attract diplomatic immunities and privileges (other than what an individual may already hold if they are a recognised partner/family member of a serving diplomat).
To Apply:
Please note applications without (1) and (2) will not be considered. Point (3) to be adhere strictly.
- Complete the Online Application Form
- Complete the Experience, Professional Skills and Behaviour based Segments in the Online Application Form
- Applicants need to answer the questions based on your professional experience. Refrain from use of AI based tools to avoid application from getting rejected/disqualified.
Internal candidates applying for this position need to inform their current line managers, else the applications will not be considered.
We will accept only online applications by 5 January 2025 (latest by 23:55 hours IST).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) technique to prepare specific examples of when and how you have demonstrated these behaviours in your application, by evidencing a structured response, including your skills and experiences. You briefly describe the situation in which you demonstrated the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted, and no telephone enquires will be dealt with. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative & the appointment of successful candidate will be subject to clearance of police and other checks including references/medical/educational and professional which all applicable.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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