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IOM : Site Caretaker – Athens

UNDP - United Nations Development Programme

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JOB DESCRIPTION

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context

Under the overall supervision of the Senior SCM Assistant, the direct supervision of the Senior Logistics Assistant, the incumbent will provide support in the Facility Management Services functions in the Country Office in Greece.

  1. Provide reception services including answering calls, assisting visitors, and handling basic inquiries.
  2. Serve as the primary point of contact for after-hours telephone operator services and ensure effective communication with relevant units.
  3. Conduct regular surveillance of the building premises through the camera monitoring system to ensure security and report any unusual activities and perform scheduled patrols to ensure the safety and security of the building and its surroundings.
  4. Provide immediate feedback on any security issues to the relevant team for prompt resolution.
  5. Oversee the general condition of the building, including common areas, storage spaces, and fixtures, to ensure they are clean, orderly, and functional.
  6. Report maintenance needs and other issues requiring attention to the Facility Management team, ensuring timely coordination with external contractors when necessary.
  7. Keep detailed records of any reported issues and actions taken, sharing updates with supervisors and relevant teams.
  8. Support mailing services and provide additional administrative support, as needed, to ensure smooth daily operations.
  9. Perform other duties as may be assigned.
Education
  • High school degree/certificate with three years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
  • Experience working in a multi-cultural setting is an advantage.
Skills
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals;
  • Ability to communicate with staff, tenants, vendors and other necessary parties;
  • Demonstrated ability to use sound judgment, decision making, communication and problem solving;
  • Basic knowledge of standard software applications (MS Office).
Languages
  • Fluency in English and Greek is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements


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