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IOM : Field Assistant – Serres

ACF - Action Against Hunger

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JOB DESCRIPTION

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context

The Action aims to support the Greek authorities, with the provision of targeted reception support and critical integration services, aiming to a smooth transition to the national integration programme, namely the HELIOS1+ also implemented by IOM. As a result, it is expected that the Action will contribute to the beneficiaries’ smooth and sustainable integration in the country, as well as to enhanced solidarity and fair responsibility sharing among EUMS.

Under the overall supervision of the Project Coordinator and the direct supervision of the Senior Operations Assistant, the successful candidate will provide support in implementing project activities.

  1. Keep record of all deliverables which are being completed at field level and ensure the timely submission of the documentation at the coordination unit of the action.
  2. Maintain records of the NFIs items which shall be kept in storage, identify potential shortages in NFIs and follow up with the coordination unit any additional purchases which need to take place.
  3. Facilitate beneficiaries’ arrival / first reception process and escort them at the respective accommodation centre. Assist camp management authorities during beneficiaries’ arrival.
  4. Assist with the distribution of basic goods/NFIs to beneficiaries of the action and notifying the Senior Operations Assistant if further items and distributions are needed.
  5. Carry out administrative tasks related to the needs of the action by keeping of the expense’s documentation.
  6. Monitor the documentation which shall be completed for the use of IOM rented vehicles and ensure the submission on an accurate and timely manner of all required documentations.
  7. Assist the beneficiaries with escorting services to public entities or to other locations linked with the integration of beneficiaries.
  8. Liaise with RIS management authorities and all concerned site’s actors (eg Ippokratis and ESF+ unit) related to project’s operational objectives.
  9. Keep record of transportation routes conducted by the subcontracted vendors of IOM and be in a position to provide all required documentations.
  10. Perform such other duties as may be assigned.
Education
  • University degree in Social or Humanitarian Sciences from an accredited academic institution with at least two years of relevant working experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
  • Previous experience in a similar role preferred;
  • Familiar with direct assistance to migrants and/or refugees preferred;
  • Previous experience working with children preferred;
  • Experience in working in a multi-cultural environment an advantage;
Skills
  • Strong organizational, facilitation, communication, writing and presentations skills;
  • Computer literacy in standard software applications (MS Office, etc). Certification of computer literacy will be an asset;
  • Valid driver’s license with at least five years driving experience an advantage;
  • Personal commitment, efficiency and flexibility.
Languages
  • Fluency in Greek  certified working knowledge of English or French (oral and written) is required.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements


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