JOB DESCRIPTION

• Commencement: Immediate Start
• Work Location: Port Moresby at the School of Medicine and Health Science (SMHS).
• Duration: Up to 12 months full time
• Open to PNG Citizens Only

About the Program

The PNG Australia Transition to Health (PATH) is a six and a half -year (July 2020-December 2026) health sector program funded by the Australian Government under the Papua New Guinea – Australia Partnership for Development. PATH supports the Government of PNG (GoPNG) to strengthen essential health service delivery in alignment with the National Health Plan 2021–2030. PATH is guided by the National Department of Health (NDoH), Provincial Health Authorities (PHAs) and the Bougainville Department of Health (BDoH), who together are responsible for the delivery of health services across PNG.

PATH’s most significant areas of service delivery support are tuberculosis, routine immunization and sexual and reproductive health. PATH is designed to simultaneously use its service delivery projects as an opportunity to build the capacity of PHAs and identify and address Gender Equality, Disability and Social Inclusion (GEDSI) issues in the sector.

PATH’s end of investment outcomes (EOIO) are:

1. PHA’s more able to lead provincial health reform and manage effective, efficient, equitable and quality essential health services in selected provinces.
2. DFAT funded health services are demonstrating efficient and effective models of service delivery, influencing Provincial Health Authority (PHA) performance; and building sustainability by transitioning to PHA management in selected provinces.

PATH’s intermediate outcome (IO’s) are:

1. PHA Leadership – Leaders and Technical personnel in PHAs/BDoH are performing mandated functions
2. Women in Leadership – Women in Leadership are increasingly influencing more equitable health sector decisions
3. Essential Health Services – Increased delivery and coverage of selected essential health services

PATH is a locally led, adaptive, and politically informed program that seeks to maintain flexibility to respond to changing and local circumstances over the life of the program.

Program Activity

The PNG Health Education and Clinical Services Program (HECS) Phase III is a five-year Australian Government Department of Foreign Affairs & Trade (DFAT) funded through PATH program managed by Abt Associates with the objective of strengthening the institutional capacity of the University of PNG School of Medicine and Health Sciences (SMHS). This program supports the implementation of the SMHS 2020-2025 Strategic Plan, and in doing so, the contribution to the further development of the health workforce in PNG and neighbouring Pacific Island Countries.

About the Opportunity

The Medical Education Unit (MEU) Administration Officer is a full-time position with the responsibility for day-to-day administrative duties in relation to the DFAT supported PATH program – which is operated as Health Education and Clinical Services (HECS) program for the School of Medicine & Health Sciences, University of Papua New Guinea. The Admin Officer works under the Operations Manager within the HECS Office towards implementing administrative duties.

HECS is a five-year DFAT- funded program with the objective of strengthening the institutional capacity of the UPNG School of Medicine and Health Sciences, thereby supporting the implementation of its Strategic Plan and the development of the health workforce in PNG and neighbouring Pacific Island Countries.

Key Responsibilities

The Administration Officer is responsible for:

1. Ensuring administrative duties are done in accordance with the yearly plans of the SHMS including.

• Organise and do filings
• Ensure all files and folders are positioned well in drawers and shelves
• Collating and compiling students records and filling them
• Attending to students queries regarding their academic reports
• Filing correspondences and papers related to HECS
• Photocopying, binding as directed by MEU staff
• Taking staff meeting minutes
• Liaise with HECS office to provide assistance to HECS programs and activities
• Keep database record of Bachelor of Medicine, Bachelor of Surgery (MBBS) students’ enrolment and graduates

1. Observe and abide by values and polices of HECS and SMHS
2. Other duties as delegated by the HECS Management Team and the MEU Director.

Working Relationships

This includes:

• HECS Operations Manager
• MEU Director
• Management of School of Medicine and Health Sciences
• Program Manager and the HECS Team

Key working relationships

• All shared service teams (Finance, Payroll, HR, Security & Fleet, Procurement)
• Program Delivery Teams
• Internal and External Clients (Procurement companies/Travel Agencies/Hotel etc.)

About You

For applications to be considered, a response to the key selection criteria below must be provided:

Qualification

• Degree in Administration or of similar qualifications

Knowledge and Skills

• be enthusiastic
• be an effective communicator
• be a team player
• possess critical thinking and problem-solving skills
• good organisational and time management skills
• keyboard skills
• recent graduates with potential and a keenness to learn in a challenging and dynamic work environment are encouraged to apply.

How to Apply

• Please ensure to address the Key Selection Criteria (About You) in your cover letter, and submit your application online, along with your CV as a single document.
• Applications must be submitted personally by individuals only. Applications submitted by a company or organisation will not be accepted.
• The successful applicant will be engaged through an employment agreement determined by Abt.
• Applicants must attach a valid Police Clearance Certificate obtained within 12 months from date their application is submitted.

We welcome and thank all applications; however only shortlisted applicants will be contacted.

Closing Date: Sunday, 12 October 2025 (Midday, local time) #LI-AUSBRIT