Accounts Payable Associate

PURPOSE

The Accounts Payable Associate ensures timely and accurate processing of financial obligations to vendors, suppliers, and service providers. This role includes verifying invoices, maintaining financial records, and ensuring compliance with company policies, while managing expenses and fostering positive vendor relationships.

RELATIONSHIPS

• Internally, interacts with Process Lead, Team Lead and HQ accounts payable unit and with “clients” from other departments.
• Externally, may interact with suppliers.

ACCOUNTABILITIES AND RESPONSIBILITIES

• Record and manage invoices in the system.
• Handle supplier/vendor creation, modification, and file maintenance.
• Manage internal and external correspondence.
• Review, process, and follow up on supplier reminders.
• Participate in monthly closing activities.
• Escalate issues to management as needed.
• Oversee payment processing and forecasting.
• Suggest process improvements and draft new procedures under supervision.

SELECTION REQUIREMENTS

• Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)
• 1-2 years of experience in accounts payable or general accounting
• Proficiency with accounting software (e.g., JDEdwards, Oracle) and Microsoft Excel
• Strong attention to detail and accuracy in data entry and reporting
• Excellent organizational and time management abilities
• Effective communication and interpersonal skills for interacting with vendors and internal teams
• Ability to work independently and multitask in a fast-paced environment
• Strong problem-solving skills
• High ethical standards and commitment to confidentiality of financial information

WHAT WE OFFER

• Dynamic and fast-growing organization
• Access to further in-house and/or external training
• Flexible work schedule
• Humanitarian endeavour and international environment