You will:

• Help with (i) monitoring quality and economic use of office supplies, and maintain stock of supplies; (ii) procurement of goods and services following ADB’s procurement requirements and procedures; (iii) maintenance of communication facilities; (iv) administration and renewal of service contracts with suppliers/service providers;
• Maintain control of SPSO assets by carrying out of physical inventory of all properties, update inventory records and staff accountability reports; assist with disposal of unserviceable assets and scrap materials, prepares disposal reports;
• Lead the arraignments of visas and permits for staff assigned to SPSO;
• Work in close coordination with the Security Specialist and the Senior Finance Officer in ensuring the safety and security of RM staff and HQ missions to the host country.
• Assist office management in tasks related to security incidents, natural and man-made disasters.
• Help with: (i) monitoring budget requirements ; (ii) preparing supporting documentation from internal and external claims; relevant payment and other accounting documentation; (iii) maintaining appropriate administrative and financial controls related to the assigned tasks and helps prepare monthly financial statements;
• Maintain e-filing systems/hard copies on finance matters and petty cash fund under Senior Finance and Administrative Officer’s (SFAO) guidance;
• Review, verify and validate the accuracy of supporting documentation from claims and payments within the defined ADB procedures and guidelines; process transactions through preparation of vouchers;
• Perform other tasks that may be assigned and reflected in your workplan.

Qualifications

You will need:

• Bachelor’s degree in Business Administration, Accounting and related fields.
• At least 5 years of relevant work experience in a private or public organization.
• Fluency in written and spoken English.
• Ability to make simple casual links, pro-and-con lists and analyses to reach a decision; and set priorities for tasks in order of importance.
• Ability to work collaboratively with individuals and teams from different cultural backgrounds.
• Proficiency in using common officer computer applications like word-processing, spreadsheets and graphics software. Familiarity with Oracle systems will be considered as plus.
• Please refer to the link for ADB Competency Framework for TL1.