JOB DESCRIPTION

Secretariat Analyst
Job Vacancy nearmejobs.eu Wednesday, April 9, 2025

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Reference Number 250312 Position Level TL3 Department Office of the Secretary Division Information Access Unit Location Asian Development Bank Headquarters Date Posted Wednesday, April 9, 2025 Closing Date Friday, April 25, 2025 11:59 p.m. (2359 Manila Time, 0800 GMT)

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Secretariat Analyst is assigned to the Information Access Unit (IAU) in the Office of the Secretary (SEC). SEC provides strategic and operational support to the ADB, the Board of Governors, and the Board of Directors. IAU oversees the editing, circulation, classification, disclosure, and management of Board papers. You will be based at our headquarters in Manila, Philippines.

You will report to the designated International Staff.

Your Role

As a Secretariat Analyst, you will provide analytical, technical, and administrative support for the circulation and public disclosure of Board papers. You will also help to improve the flow of documentation and the implementation of the Access to Information Policy.

You will:

Review documents submitted for circulation to ensure that Board papers are in line with ADB standards.
Provide guidance to Staff on procedures and systems for circulating papers to the Board.
Coordinate with Staff and team members to ensure the timely circulation of Board papers.
Review requests to access Board papers and ensure that information sharing follows the administrative order on information classification (AO 4.17).
Review external requests for information based on the Access to Information Policy
Coordinate with ITD to develop compliance reports for departments.
Support documents management and information classification of Board documents.
Coordinate with ITD to maintain accuracy and consistency of the Board Paper Library and associated systems.
Provide inputs to new systems and work processes, seek information about new situations, share ideas for how work can be completed more effectively, and help colleagues adjust to changes.
Provide support to the management of events, including the Annual Meeting of the Board of Governors, as needed.
Provide administrative support to Board Committee meetings, as needed.
Support the department’s activities, projects, and initiatives, as needed.
Qualifications

You will need:

Bachelor’s degree in business administration, communications, or related fields.
At least 5 years of relevant experience.
Excellent command of written and spoken English.
Excellent proofreading skills.
Proficient in standard software programs used in multilateral organizations.
Work collaboratively within teams as constructive team member and coordinate across teams. Demonstrated ability to work with a range of stakeholders.
Demonstrated client orientation; sensitized to working in a diverse and multicultural environment.
Ability to manage work priorities with minimum supervision
Please refer to the link for ADB Competency Framework for Technical Local grade 3.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB’s standards and comparator markets, taking into account your qualifications and experience.

Paid leave (including parental)
Medical and health benefits
Life and other insurance plans
Staff development
Retirement plan

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements