Administration and Development Assistant

AIJA is looking for an organised and resourceful Admnistration and Development Assistant to join our proactive team. As the Administration and Development Assistant, you will manage event logistics and provide post-event support, while also supporting sponsorship initiatives. You’ll be responsible for inbox management, member and stakeholder engagement, manual event registrations, and creating event materials. Additionally, you’ll work closely with the Administration, Finance and Events Teams to develop sponsorship programs, build relationships with corporate partners, and produce reports on sponsorship activities.

Administrative Responsibilities

• Manage the AIJA office inbox and ensure timely responses to member and stakeholder inquiries.
•  Membership administration including approval of new applications.
• Handle manual event registrations for members, sponsors, external speakers, and other attendees (including scholarship awardees) and provide follow-up support.
• Oversee the creation and management of event waiting lists, including consistent follow-ups.
• Coordinate event logistics: prepare materials such as badges, name tents, sponsor cards, participant lists, dietary requirements, and other logistics.
• Provide post-event support by generating attendance certificates and uploading presentations.
• Manage Home Hospitality arrangements for flagship events.

Sponsorship Responsibilities

• Work closely with the Administration, Finance and Events Teams to develop commercially successful corporate and event sponsorship programmes.
• Build and maintain strong external relationships with potential sponsors and corporate partners by identifying prospects, soliciting, and securing sponsorships.
• Collaborate with the General Manager and the Events Team to provide comprehensive and timely reports summarising activity and sponsorship status.
• Write high-quality external communication materials, including sponsorship marketing documents as required.

Requirements

• A minimum of 3 years of relevant professional experience
• Strong analytical ability and data interpretation skills
• Native or near-native proficiency in English. French is an asset
• Initiative and confidence to develop new projects from scratch
• Strong interpersonal skills, both online and in person
• Excellent written and verbal communication skills
• Strong project management, multitasking, and decision-making skills
• Teamwork skills and a collaborative approach to work
• Attentiveness to details
• Presence at the office is required
• Willingness and ability to travel

Application process 

To apply for this position, please submit a CV and a cover letter to [email protected] by no later than 7 October 2024, clearly outlining your professional experience, salary expectations, and availability. Applications for the successful candidate will be reviewed on a rolling basis.

About AIJA 

AIJA is the only global association for lawyers and in-house counsel aged 45 and under. Its activities are coordinated by 21 scientific commissions, which are responsible for organising events online and around the world, as well as keeping members informed about the latest developments in their areas of practice. With a community of over 6,000 members in more than 100 countries, AIJA is highly diverse. While respecting the integrity of each society, one of our key goals is to expand our global footprint while fostering cross-cultural understanding among members and other supporters of the legal profession. For more information, visit: www.aija.org.

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