Job categories Administration
Vacancy code VA/2024/B5004/28537
Level ICS-10
Department/office GPO, NYPO, Development and Special Initiatives Portfolio
Duty station New York, United States of America
Contract type International ICA
Contract level IICA-2
Duration Ongoing contract (subject to good performance, availability of funds, organizational requirements and project duration)*
Application period 15-Jul-2024 to 28-Jul-2024
Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.
Functional Responsibilities
- Serve as the primary logistical focal point for a group of up to 200 high-profile participants at the level of the former head of state and governments, United Nations officials, UN Secretary-General’s team, Presidents of the United Nations General Assembly, senior representatives of non-state entities, etc, who will be special guests and/or speakers and/or moderators to the 10th UNAOC Global Forum;
- Ensure that the Organizing Committee issues itineraries (economy and business) for each high-profile traveller in line with the organizer’s regulations and the traveller’s preferred itinerary;
- For high-profile participants who require an entry visa to Portugal, share basic entry requirements information and obtain a confirmation from the traveller that his/her visa was well received to be able to travel to Portugal;
- Ensure every high-profile participant is registered to the Forum by the deadline and receives his/her Forum accreditation while in Cascais (badge, secondary card, etc.);
- Liaise with the Host Government on all aspects related to travel and inner-city arrangements for the high-profile participants;
- Inform each high-profile participant of the local transportation arrangements provided by the Organizing Committee and, if/when requested and approved by the UNAOC Secretariat, arrange local transportation for select high-profile participants (VIP cars) from/to the airport in Lisbon and from his/her hotel to the venue of the Forum during their stay in Cascais;
- Liaise with the Host Government on all aspects related to protocol and security arrangements for high-profile participants and inform the Host Government of any special cases (security officers who accompany, dietary restrictions, etc.);
- While in Cascais, act as local liaison support for select high-profile participants (inform of any major programme changes; invitations to lunches and dinners, seating arrangements during the Opening, Plenary Sessions, etc.);
- Prepare for and execute official missions of the UNAOC delegation to Portugal;
- Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above.
Education/Experience/Language requirements
*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY Education
- Advanced university degree (Master’s degree or equivalent) in Event Management, Business Administration, Public Administration, International Relations or related field.
- A first-level university degree with a relevant combination of academic qualifications and 2 years of work experience may be accepted in lieu of the advanced university degree.
Work Experience Required:
- A minimum of five (5) years of relevant at the national and international level including experience in organizing international large-scale conferences.
Desirable: (The following experience is optional. Candidates who do not have it are welcome to apply)
- At least two (2) years of experience in providing support to high-level officials (for example, Heads of State/Government; Ministers; Under-Secretary-Generals; Directors; Heads of International. Organizations or celebrities);
- A strong sense of client orientation and a strong drive for results;
- Excellent communications skills (written and verbal);
- Basic knowledge of protocol arrangements in the United Nations system;
- Experience in the UN system organizations is desirable;
- Experience in the use of enterprise systems is desirable;
- Excellent managerial/organization skills and a solution-oriented attitude.
Language requirements - Fluency in English is required.
- Knowledge of another UN official language is an advantage.
- Portuguese language skill constitutes an added advantage.