Administrative and Finance Assistant

Context

In 2021, the Senior Human Rights Advisor’s Unit, in partnership with OHCHR-CARO and the Swiss Agency for Development and Cooperation (SDC), launched a project to strengthen Rwanda’s National Commission for Human Rights (NCHR) and Civil Society Organizations (CSOs). The project, formalized through a Memorandum of Understanding on 8 August 2021, involves grants and training for the NCHR and selected CSOs, chosen annually by a steering committee. A national UN Volunteer will support implementation, under the leadership of the SHRA and in coordination with OHCHR-CARO. The initiative aims to centralize and enhance human rights training while aligning with the OHCHR’s 2022-2023 Management Plan and Rwanda’s 2022 Annual Work Plan. It focuses on integrating human rights into sustainable development and advancing international human rights mechanisms.

Task description

Under the direct supervision of the Senior Human Rights Advisor, the volunteer will undertake the following tasks:

• Draft administrative correspondences.
• Provide all administrative support for the implementation of the activities.
• Draft specific budgets and payment rosters for various activities in Rwanda, ensure procurement and logistic requirement per activity.
• Elaborate financial reports and close budget of activities.
• Prepare travel authorization and proceed with formalities of daily subsistence allowance payment.
• Ensure verification and payment of all local travel claims.
• In cooperation with OHCHR Geneva (Grants Committee, finance, Africa Branch) and the OHCHR-CARO, ensure verification and payment of grants to selected Rwandan NGOs and the NHRI.
• Assist in the procurement of the assets/materials of the project.
• Manage the project’s assets.
• Proceed with the item’s physical verification inventory, identify all assets with bar codes, and keep the inventory always updated.
• Update the local expenditure monitoring table for the project.
• Ensure proper archiving of financial documents in the shared folder.
• Manage the project’s budget.
• Draw the attention of the supervisor on possible budget overruns.
• Prepare the project financial reports.
• Assist on logistics aspects for the organization of workshops and trainings.
• Liaise with vendors to get quotations.
• Assist in the creation of vendor profile of service providers.
• Prepare documentation for the payments of service providers.
• Prepare end of year, quarterly narrative, and financial reports on the progress of the project.
• Participate in meetings and activities related to the project on behalf of the SHRA Unit.
• Support the SHRA Unit in planning, implementing training workshops, programmes and human rights promotion activities in cooperation with the government, national institutions, NGOs and the UNCT.
• Any other related tasks as may be required or assigned by the supervisor.

Special notice

• The OHCHR is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this assignment.

Skills and experience

• Public Administration, Finance, Economics, Project Management and any other related field;
• Working in the UN or other international development organization is an asset;
• A good knowledge of United Nations rules and procedures would be an asset;
• Experience in handling of web-based management systems such as Umoja, would be an asset;
• Excellent interpersonal skills;
• cultural and social sensitivity;
• Ability to work inclusively and collaboratively with a range of partners, including grass-roots community members, religious and youth organizations, and authorities at different levels;
• Familiarity with tools and approaches of communications for development.
• Ability to work and adapt professionally and effectively in a challenging environment.
• Ability to work effectively in a multicultural team of international and national personnel.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.
• Have affinity with or interest in human rights, volunteerism as a mechanism for durable development, and the UN System

Languages

• English, Level: Fluent, Required
• French, Level: Working knowledge, Desirable
• Kinyarwanda, Level: Fluent, Required

Source: https://app.unv.org/opportunities/1775071055726848