Administrative Assistant

Working Title Administrative Assistant

Role Title Admin and Office Spec II

Role Code 19012-FP

FLSA Nonexempt

Pay Band 02

Position Number 280W2505

Agency Northern VA Community College

Division NV280-VP Workforce Development

Work Location Alexandria – 510

Hiring Range $20/hr

Emergency/Essential Personnel No

EEO Category E-Paraprofessional

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference? 

Work Schedule 

Work hours and times are flexible depending on program needs; Monday – Sunday 29 hours a week, occasional evening and weekend hours may be required.

Sensitive Position No

Job Description 

General Description:

This position serves as the American Culture and Language Institute (ACLI) Assistant for the NOVA Workforce division. The overall responsibility of the ACLI Assistant is to assist and support the implementation of non-credit English as a Second Language (ESL) programs for multiple programs and locations.

Duties and Tasks:

• Assisting in the coordination and management of ESL programs at multiple locations
• Assisting students in profile creation, advising where necessary
• Supporting ESL instructors with technology and program materials
• Ensuring program procedures and policies meet established guidelines
• Verifying student registration and managing student waitlists in WES
• Performing other duties as assigned for the purpose of meeting the ongoing needs of NOVA Workforce

Special AssignmentsMay be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA’s/Required QualificationsKSAs:

• Knowledge of ESL programming at Community Colleges or Adult Education providers
• Ability to build and maintain cooperative and collaborative relationships with instructors, staff, and administrators
• Excellent communication skills, group facilitation, and conflict resolution
• Excellent organizational skills and great attention to detail
• Ability to prioritize and manage multiple tasks at once
• Ability to be flexible and work in a high-stress diverse environment
• Availability to work standard business hours, but also occasional evenings and weekends
• Demonstrate strong knowledge of other cultures

Required Qualiifcations:

• Experience in assisting the management of ESL (English as a Second Langauage) programs.
• Experience in Microsoft Office Suite.
• Experience working with diverse population.
• Administrative and customer services (in-person, email, and telephone) experience.

Additional Considerations

• Experience in teaching ESL
• Experience in PeopleSoft Student Information System (SIS); Workforce Enterprise System (WES); G-Suite (Google docs, sheets, etc.), Canvas or similar systems
• Experience working in administrative or operations support at a community college setting or in higher education
• Experience interpreting and applying NOVA college policies to help students with course and college questions.

Operation of a State Vehicle No

Supervises Employees No

Required TravelThis position will be required to travel between NOVA campuses

Posting Number WGE_2077P

Recruitment Type General Public – G

Number of Vacancies 1

Position End Date (if temporary) 

Job Open Date 07/29/2024

Job Close Date 08/29/2024

Open Until Filled No

Agency Website www.nvcc.edu

Contact Name 

Email 

Phone Number 

Special Instructions to Applicants 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information 

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit our website.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have the tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

Background Check Statement DisclaimerThe selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO StatementThe Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA StatementThe VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify StatementVCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Postinghttps://jobs.vccs.edu/postings/75750

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