Administrative Asst

99945BR

Campus: Downtown Phoenix

Administrative Asst

Job Description

The Center for Child Well-Being is seeking a full-time administrative assistant to join the team. This position will provide administrative support to the Empathy and Cultural Humility Training Initiative of the Center for Child Well-Being at the School of Social Work at Arizona State University. The person in the Administrative Assistant position will be expected to provide administrative support to the Program Coordinator, Principal Investigator, Training Developers, and Trainers. 

Job Family

Clerical & Admin Support

Department Name

Center for Child Well being

Full-Time/Part-Time

Full-Time

VP Code

VP/EXEC VICE PROV DPC

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

Salary Range

$20.20 – $22.12 per hour; DOE

Essential Duties

Specific Job Duties Include but are not limited to:

• Assist Trainers with becoming enrolled as Contract providers in the ASU system. 
• Ensure that Trainers’ time is inputted and appropriately compensated. 
• Transfer sign-in sheets to electronic attendance logs and communicate these to DCS training personnel. 
• Order and disperse equipment and supplies. 
• Manage and input mileage reimbursement and travel requests. 
• Schedule meetings among ASU and DCS representatives.
• Schedule consultation sessions for trainers and ensure all trainers attend the minimum number of required consultations.

General Job Duties May Include:

• Executes a variety of office administrative and/or secretarial support activities for supervisor such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by supervisor, and investigating, evaluating and resolving problems within scope of position.
• Provides office operations support such as receiving and screening telephone calls and visitors, scheduling meetings, conferences, seminars, and special events, maintaining supervisor’s calendar, maintaining record-keeping systems, opening and reviewing incoming mail, and responding to inquiries.
• Maintains and updates databases and spreadsheets; conducts database queries using Advantage, Data Warehouse, HRMS (e.g., PeopleSoft), SIS, Benefactor or other software programs; prepares special and recurring reports containing specialized or sensitive information following supervisor’s general direction. 
• Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of specialized knowledge of the assigned function.
• Monitors and updates inventory, time, budget, payroll, and account records for unit or department; monitors expenditures and performs simple analysis on accounts; authorizes and/or approves payments within established department/unit guidelines.
• Plans and arranges conferences, meetings and/or special events under general instructions from supervisor; communicates arrangements to appropriate individuals.
• Arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed.
• Implements new policies, procedures and practices impacted by decisions made by supervisor at meetings and/or conferences.
• Assists the department or unit with academic support functions such as scheduling classes and/or classrooms, updating and maintaining student registration databases, preparing and distributing faculty correspondence, and preparing for annual faculty evaluations, promotions and tenure reviews. 
• May supervise or coordinate the activities of subordinates.

Minimum Qualifications

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of standard office policies and procedures.
• Experience in developing and maintaining effective working relationships.
• Evidence of effective communication, grammar, spelling and punctuation.
• Experience in typing/word processing and use of personal computer/software

Working Environment

• Regular activities require ability to manage multiple tasks at one time; to be able to prioritize tasks; to manage conflict; to interact in a team environment; and to communicate through verbal and written work.
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%).

Department Statement

College Statement:
The College of Public Service embraces students and faculty dedicated to rigorous education and research in the service of social and economic change.  Areas of expertise include: improving the quality of life for individuals and families from all backgrounds; innovative approaches to public management; and nonprofit leadership and organizational effectiveness.  We partner with those intent on addressing critical social issues and are confident that Phoenix and the State of Arizona can be exemplars for the future.

Department Statement:
The mission of ASU’s Center for Child Well-Being is to advance child and family well-being. We believe society can collectively overcome challenges and make a difference by ensuring the health and well-being of its children. Drawing upon the expertise of faculty from across ASU’s research enterprise, we work to increase resilience among families and to build safer and more vibrant communities for young people.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.