Administrative Budget Assistant

University of Southern California

The USC Annenberg School for Communication and Journalism seeks to hire a grant-funded Administrative Budget Assistant (ABA) to provide support for the “Voces de las Abuelas” NEH grant (50%) and the Center on Public Diplomacy (50%).

Job Responsibilities:

To support the “Voces de las Abuelas” NEH grant, the Administrative Budget Assistant (ABA) will coordinate all post-production including making travel arrangements, creating a post-production schedule, arranging equipment rental, ordering catering, and other grant related expenditures.  The ABA will reconcile grant related travel reimbursements for crew and staff, schedule meetings, and coordinate with grant vendors and stakeholders including the colorist, sound editor, animation team, and editor.

To support the Center on Public Diplomacy (CPD), the ABA will assist with budget preparation for grants and proposals, processes payroll for faculty, staff and students, and monitor payroll activity. The ABA will also monitor expenditures for intercampus and external vendors and prepare, processes and/or reviews paperwork, e.g., department orders and check requests, requisitions and other budget and business forms.  In addition, the ABA will perform administrative duties associated with scheduling and coordinating meetings and planning events, as well as assist with office administration, operations, and other activities at CPD as needed. 

Preferred Qualifications:

  • University budget experience, knowledge of university financial systems and USC policies and procedures

Applications should be submitted via and should include the following:

  • Resume
  • A cover letter (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume.)

Additional Information:

  • Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.

  • This is a full-time, grant-funded staff position.

  • The hourly range for this position is $22.50 – $23.50. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

  • USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events.

About the Center on Public Diplomacy

For additional information, see our website:

About the Annenberg School for Communication and Journalism

Located in Los Angeles at the University of Southern California , the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master’s and bachelor’s degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school’s comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: .

USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected] . Inquiries will be treated as confidential to the extent permitted by law.

USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring  ordinance.

Minimum Education: Associate’s degree, Combined experience/education as substitute for minimum education

Minimum Experience: 3 years

Minimum Field of Expertise: Secretarial, clerical or administrative experience including some budget, financial or payroll experience.

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