Benefits and Recruitment Specialist (Soft Funded)

University of Baltimore

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Benefits and Recruitment Specialist (Soft Funded)
Office of Human Resources
Vacancy number 301358

Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 05/23/23     Closes: Open Until Filled

Salary: $55,000-$68,000

• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20+ annual leave days
• great retirement plans

This is a regular fully-funded position with benefits that is tied to a project scheduled to run through 12/31/2024. Hybrid work and working less than full time is a possibility.

Reporting to the Assistant Director of Human Resources, this role performs duties in the benefits and recruitment areas of Human Resources and is responsible for administering employee benefits activities and benefit plan coordination. Performs various recruitment processes of the University, including posting, screening applications for staff vacancies and reviewing requests to extend offers in consultation with the Compensation and Recruitment Specialist. 

We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy.  Please save your required cover letter and resume as one document (please make the file name short and without spaces or special characters) and attach it in the resume location. To apply, visit . Additional instructions below.

Key Functions/Responsibilities/Tasks:

Benefits administration

Provide support with the day to day administration of group benefit programs including group health, dental, vision, life insurance, flexible spending plan and other various fringe benefit plans. Provide instruction to new hires on benefits enrollment with the State of Maryland SPS Workday system, assists employees with SPS log in process and answer general benefits questions. Enter new hire retirement plan selection in PeopleSoft prior to start date for PACS file.

Review and process employee Supplemental Retirement Account (SRA) forms following IRS contribution guidelines.  Ensure timely processing of SRA applications with Central Payroll Bureau.  

Develop communication tools to enhance employee understanding, use and appreciation of benefits and onboarding programs.

Benefits customer support

Run reports out of SPS Workday system to track open benefit events.  Assist employees with qualifying event submissions and documentation requirements in SPS Workday.  Provide troubleshooting support and submit service tickets when appropriate to the State Department of Benefits Management (DBM).

Recruitment support

Review and approve vacancy announcements before posting and advertising both on our website and through external sources. Manage communications with applicants, as needed. Screen incoming applications to ensure that they meet the minimum qualifications for the role. Provide troubleshooting support for search committees and applicants as they navigate PeopleSoft Candidate Gateway.

Recruitment offers and hires

Review requests to extend offers and ensure that selection documentation is complete before offers are extended. In consultation with the Compensation and Recruitment Specialist, make sure that the salary offered does not create issues with internal equity. Once an offer has been accepted, start the new hire process by entering the required data into Candidate Gateway and providing onboarding documentation to the hiring manager and new hire.

Recruitment metrics

Collect recruitment metrics so that the Compensation and Recruitment Specialist can report out on recruitment trends.

Required Education:
Bachelor’s degree in Human Resources, Business Administration, Counseling, Public Administration or related field that contributes to the incumbent’s performance success in the role.

Required Experience:
Two years of experience in employee benefits and recruitment and/or human resources administration.

Preferred Experience:
Experience in benefits, web / graphic design, or in higher ed environment.  

Required Knowledge, Skills and Abilities:
Demonstrated knowledge of benefit programs and recruitment. Have practitioner-level knowledge of federal and state regulations related to benefits (ERISA, ACA, etc.) and recruitment (Title VII, FLSA, etc.)  Have knowledge of payroll, and data processing. Demonstrated strong problem solving and communication skills.  Well organized and confident, able to work independently but also a strong team player.  Must possess strong customer service skills and the ability to maintain confidentiality. Knowledge of human resources procedures. Strong organizational, time and project management skills. Ability to perform varied and responsible assignments involving the use of initiative and independent judgment.  Preferred:   Knowledge of the University of Baltimore employee benefits program and administrative procedures preferred. Knowledge of UBalt payroll processes.

The University of Baltimore (“UBalt” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit  to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy.  Information follows about submitting the electronic application and attaching your cover letter and resume. 
Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies

The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.



Before you apply:

 Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

When you apply:

•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.


Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT

above and below the required data for the four categories shown above.

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.

1. Current and Prior Employment/Work Experience:

•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

•Use the dropdown to enter your highest education level.  Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of “References” to enter two professional references.
•After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

•After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.


To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:

My Applications
Thank you for your interest in employment at the University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.

If you have trouble viewing our job postings or applying for the vacancy, contact [email protected]  for assistance.


External applicants: Review the vacancy announcement at  and click the external applicant link to apply.

Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into My UBalt, then click the “View or Apply for Job Positions” link on the left.

UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

  • Never use the Internet Explorer “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
  • To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
  • Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.

UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

The University of Baltimore (“UBalt” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices.

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To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this posting.

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