Cardiac Surgery Program Manager (Department of Surgery)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Cardiac Surgery Program Manager (Department of Surgery)

Job Profile Title

Clinical Research Program Manager C

Job Description Summary

The Cardiac Surgery Program Manager will manage clinical research coordinators and associated research staff within Department of Surgery at The Hospital of the University of Pennsylvania (HUP) and Penn Presbyterian Hospital (PPMC), and Chester County Hospital (CCH). The Program Manager will assess the workload of the staff and properly delegate responsibilities and provide guidance as needed. This includes tasks relevant to ongoing studies as well as the initiation of new clinical trials, which includes negotiation of new clinical trial agreements and associated budgets. The Program Manager will be the principal support in protocol development consistent with the Division’s overall research mission. The Program Manager will be responsible for ensuring proper certification, licensure, and training documents are kept up to date for the research staff as well as the clinical team who help execute research studies. The Program Manager will be responsible for training new staff members and provide on-going continuing education for current staff.

Position is contingent upon continued grant funding.

Qualifications

• Bachelor’s degree and 7-10 years of related experience or equivalent combination of education and experience is required. Master’s degree and 5-7 years of experience preferred.

Job Description

Job Responsibilities

• Manage clinical research coordinators and associated research staff within programs at HUP and PPMC. This includes determining workload and assignments for staff; participating in hiring and evaluation of staff at both sites; continually assessing staff performance at all phases of orientation, assess clinical staff compliance with protocol on ongoing basis to minimize issues of non-compliance at both sites. Provide resources and mentorship for current staff and new hires.
• Coordinate conduct of Phase I-IV clinical trials for patients seen within the programs at HUP and PPMC. This includes oversite of study interventions, coordination of imaging and laboratory findings, screening and consenting patients, confirming eligibility, respond to queries, obtain records to complete related case report forms, oversee completion of CRFs and the shipment of blood and explanted devices required per protocol.
• Protocol Development: Principal support in the development of Physician-Modified Investigational Device Exemptions (PS-IDE) and other clinical protocols for the Division’s overall research mission. Prepare draft PS-IDE applications for faculty review and submission to FDA. Draft components of clinical protocols and informed consents documents in collaboration with faculty.
• Regulatory-Financial-Training/Continuing Education: Negotiate clinical trial agreements and budgets; conduct study initiation; maintaining study regulatory binders; submission of all regulatory paperwork to our institutional review board (IRB) and any applicable central IRBs; monitoring; and closeout visits with sponsors and/or CROs. Create orientation programs for new hires and continuing education programs for current staff. Additionally, this includes in-service to any applicable clinical staff prior to initiation of a clinical study and any necessary refresher training throughout the duration of the study.
• Develop, maintain, and analyze databases for JCAHO survey scheduled and unscheduled visits. This includes prepping reports to provide mandatory endpoints and outcomes required for Joint Commission recertification

Position is contingent upon continued grant funding.

Qualifications

• Bachelor’s degree and 7-10 years of related experience or equivalent combination of education and experience is required. Master’s degree and 5-7 years of experience preferred.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$74,476.00 – $117,901.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement 

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay 

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