Clerical Assistant, Communications

Primary Purpose: The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration.  The communications assistant will provide support to the Academic Family Medicine communications division.  

Nature of Work: The communications assistant will report to the communications manager. The incumbent will work in a fast-paced environment as part of a team while maintaining confidentiality and working collaboratively with faculty and staff across all Provincially distributed training sites, within the college and university, as well as with a broad range of internal and external stakeholders including students, alumni, donors, government, Saskatchewan health authority, health organizations and community and international partners.

Accountabilities:

• Content creation and oversight of social media. Responsible for the implementation of the social media annual plan developed by the Communications Manager.
• Responsible for updating the website for the department
• Drafting, editing, and distribution of department communications
• Overseeing department newsletters and assisting with content creation for annual reports
• Maintaining communications materials for access by the department
• Oversee the communications database and be the point of contact for creating and curating communications lists
• Provide graphic design support as needed
• Lead the procurement process for marketing materials and department swag
• General office and other related administrative duties
• Some travel may be required

Qualifications:

Education: Completion of a Grade 12 diploma and a recognized post-secondary education in communications, marketing, or social media content management is required. An equivalent level of education and experience may be considered.

Experience: Candidate must have a minimum three years’ experience providing administrative support in communications, marketing, journalism, public relations, or a related discipline within a fast-paced and highly dynamic office environment. Experience in website development and social media support are required. Demonstrated experience with graphic design is required. Experience in event planning is required. Experience working in diverse and inclusive environments is required. Knowledge of the University of Saskatchewan, family medicine, and the Saskatchewan healthcare system would be an asset.

Skills:  This role requires highly effective interpersonal skills coupled with the ability to develop and maintain working relationships with coworkers; the ability to prioritize and function with competing deadlines; demonstrated excellent verbal and written communication skills; ability to interact effectively with students, faculty and other staff, handling interactions with professionalism (tact, discretion, confidentiality and cultural sensitivity); strong attention to detail; ability to recognize problems and to refer issues to other staff as appropriate.  Success in this role requires balancing the ability to work independently and as part of a team; following instructions, policies and procedures while exercising initiative; setting priorities and seeking assistance when needed. 

Inquiries regarding this position can be directed to Jana Knezackova at [email protected].  

Department: Family Medicine (Saskatoon)

Status: Permanent

Employment Group: CUPE 1975

Shift: Mon-Friday
8:00 – 4:30

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is 28.72 – 37.60 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Operational Services

Salary Phase/Band: Phase 5

Posted Date: 8/24/2023

Closing Date: 9/5/2023 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask’s Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where ‘Yes’ is indicated below. Further information is available at: https://careers.usask.ca/tips-for-applying.php

Criminal Record Check: Not Applicable
Driver’s License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin nearmejobs.eu taapwaywin nearmejobs.eu tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.