Community Development Block Grant Program Specialist (Part-Time, Extra Help)

Job title:

Community Development Block Grant Program Specialist (Part-Time, Extra Help)

Company

Kitsap County Government

Job description

This position provides specialized and administrative duties in the coordination, preparation, and compilation of Housing and Urban Development (HUD) required documentation for the application and processing of community development block grants. Our new team member is an active participant on our team, while at the same time has highly independent program support duties. This part-time, temporary position is under review to be a regularly budgeted position beginning January 2025.

If you have strong administrative office skills and enjoy performing work in support of the community, this may be the job you have been looking for!

Required Education and Experience

• Associate’s degree in Human Services or closely related field and three years of support related experience OR
• Bachelor’s degree in Human Services or closely related field and one year of support related experience OR
• Any equivalent combination of experience and education that provides the applicant with the desired knowledge, skills and ability required to perform the work

Preferred Education, Experience or Other Qualifications

• Experience working with HUD or housing documentation
• Knowledge of Community Block Grant practices, policies or procedures

Criminal Conviction Standards:

• The successful incumbent will or may have unsupervised to a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting.
• Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position:

Required Knowledge, Skills and Abilities
Knowledge of:

• Office practices and administration
• Data collection procedures and methodology
• Research and analysis methods

Skills and/or Ability to:

• Establish and maintain effective working relationships with employees, officials, and the public
• Understand and execute complex oral or written instructions
• Apply guidelines to widely varied situations
• Write reports to properly identify and present data
• Meet established deadlines
• Collect, assimilate, and analyze data and information and handle multiple tasks with individual deadlines

Working Conditions/Physical Activities
(The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.)

• The duties in this position are performed primarily in an office setting. Remote opportunities may be available as approved by management.
• May require work in the evening for occasional attendance at meetings
• Contact with the public and special interest groups, County officials, goverment agencies, and other County departments

• Assume the role of Integrated Disbursement Information System (IDIS) Administrator from HUD; organize sub-grantee activities in accordance with applicable regulations.
• Prepare and process reimbursements, setup and fund activities and prepare draw down requests for the Auditor.
• Track outside of IDIS using MS Excel to maintain detailed information and grant balances.
• Receipt, track, and fund incoming program income checks per regulations.
• Prepare, compile and organize sub-grantee demographics and accomplishments for producing year-end performance reports.
• Provide assistance with planning documents including annual report, annual action plan, and 5-year consolidated plan including obtaining board signatures and preparing documents for website and legal ad publication.
• Responsible for contract administration including corresponding with agencies about contract documents and forms, tracking registrations and debarment in the System for Award Management (SAM), current insurance, and processing of HUD, subrecipieint, state and/or local agreements through Kitsap County’s contract system and utilizing a tracking system to maintain each agreement from routing to execution through completion, period of affordability, and inventory, providing executed contract documents to agency.
• Receive and process invoices with coordination and approval by Block Grant Project Managers and receive and track quarterly reporting from agencies.
• Prepare and submit federal reports including labor relations semi-annual enforcement report, WBE/MBE semi-annual report, contract reporting through the Federal Funding Accountability and Transparency Act Subaward Reporting System (FSRS) and final preparation and submittal of the Consolidated Annual Performance and Evaluation Report (CAPER) and Annual Action Plan.
• Work closely with Block Grant staff to fulfill all aspects of HUD requirements for the administration of the program
• Develop and maintain office procedures. Compose email and/or communicate via Zoom or MS Teams to support and respond to requests from other departments, agencies, vendors, or the general public and submit documents as needed and with little guidance, to support the Division in accomplishing work or making decisions.
• Provide administrative support through research and other requested information, including for the annual Coordinated Grant Application Process

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)
• This position is covered by the Kitsap County Extra Help Policy
• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

Expected salary

$26.25 – 37.08 per hour

Location

Bremerton, WA

Job date

Sun, 17 Mar 2024 00:00:23 GMT

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