Consultancy for Conversion of Project Narrative Reports into a Visual/Illustration Report

Background
Oxfam in Africa (OiA) embodies the African philosophy of Ubuntu – “I am because we are” – with
deep purpose and conviction. This ethos reflects our commitment to community, solidarity, and the
collective wellbeing of both current and future generations. Our identity as Oxfam in Africa is rooted
in the belief that collective action leads to more meaningful and lasting impact. We work as a unified
platform that brings together all Oxfam stakeholders on the continent, including Country Offices in
their various forms, Regional Clusters such as Southern and North Africa, the African Union Liaison
Office in Addis Ababa, as well as existing and emerging African affiliates like Oxfam South Africa. The
Africa Platform acts as a regional coordination and management structure that fosters collaboration
and coherence across our work, aligning with the broader vision of Oxfam on the continent. Central
to our approach is building and nurturing strong, principled partnerships. We are intentional in
engaging diverse actors to enhance our legitimacy, credibility, and trust as a partner of choice.
Guided by feminist values and a commitment to decolonising our ways of working, Oxfam in Africa is
redefining how we stand in solidarity with African people and institutions in the pursuit of justice,
equality, and lasting change.

Project narrative reports serve as a critical tool for documenting the progress, achievements,
challenges, and lessons learned throughout the lifecycle of a project. They offer detailed insights into
how activities have been implemented against set objectives, provide accountability to donors and
stakeholders, and support learning and adaptive management across project teams. However, while
narrative reports are rich in information, they can often be dense and text-heavy, limiting
accessibility for a wider audience. Visualising these reports through illustrations, infographics, and
simplified layouts enhances comprehension and engagement. It transforms data and key messages
into easily digestible formats, making it possible to communicate complex information more clearly
to diverse stakeholders including community members, policy actors, donors, and the general public.

Objective
The objective of this assignment is to convert 2.6 years of narrative reports of a Conrad N. Hilton
Foundation funded project into a visually/illustratively engaging and easily digestible format that
enhances accessibility, understanding, and impact for a wider audience, including stakeholders,
donors, and partners.

Scope of Work
The consultant or service provider will be responsible for:
• Reviewing the narrative reports and extracting key information, achievements, and impact
stories.
• Designing an engaging visual report that includes illustrations, infographics, charts, and other
data visualisation tools.
• Ensuring that the final visual report aligns with the organisation’s branding guidelines and
communication strategy.
• Formatting content in a manner suitable for both print and digital dissemination.
• Collaborating with the OiA’s team to refine the draft version before finalisation.

Deliverables
• A fully designed visual/illustrative report in PDF and editable formats.
• High-resolution graphics and infographics that can be used independently.
• A draft version for review and feedback before final submission.

Timeline
The assignment should be completed within 8 weeks from the commencement date.

Reporting & Coordination
The consultant will report to the Rights in Crisis Advocacy and will work closely with the
communications team for content alignment and approvals.

Application Process
Interested candidates should submit:
• A brief proposal outlining their approach to the assignment.
• A portfolio of relevant past work.
• A financial proposal detailing costs and timelines.
• Initial work plan based on methodology and approach outlined, and indication of availability
• Company/organizational profile or CV including a minimum of 3 traceable, recent, and
relevant references.
• Consultant(s) should be based in Kenya

Required Skills & Qualifications
• Proven experience in graphic design, illustrations, data visualisation, and report formatting.
• Strong portfolio showcasing previous work in visual storytelling and infographics.
• Experience working with development, humanitarian, or corporate reports.
• Proficiency in design software such as Adobe Illustrator, InDesign, or equivalent.
• Excellent communication and collaboration skills.

Budget
The budget for this assignment will be discussed and agreed upon based on proposals received and
organisational budget constraints.

Evaluation Criteria
The selection will be based on but not limited to the following criteria:
• Relevance and quality of past work.
• Proposed methodology and approach.
• Financial proposal.
• Experience in similar assignments.

Confidentiality
The consultant(s) will treat the assignment with confidentiality and will not share any information,
works, or documents externally without prior approval from Oxfam.