Contract and Grant Accounting Specialist

University of Baltimore

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Contract and Grant Accounting Specialist
Comptroller’s Office
Vacancy number 301356

Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 05/23/23     Closes: Open Until Filled

Salary: Commensurate with qualifications

• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20+ annual leave days
• great retirement plans

Serving in the Office of the Comptroller and the Office of the Sponsored Research, within the Division of Administration and Finance, this position primarily performs, reviews and analyzes accounting pre- and post- award transactions associated with grant awards ensuring completeness, internal accuracy, and conformance with uniform Generally Accepted Accounting Principles (GAAP). The incumbent will be responsible for analyzing financial data and extract from various accounting and information systems to perform complex statistical cost and financial analysis of financial reports. Regularly analyze budget data to identify trends and improve process, extensive involvement and ownership for the completion and review of the grants.

We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy.  Please save your required cover letter and resume as one document (please make the file name short and without spaces or special characters) and attach it in the resume location. To apply, visit . Additional instructions below.

Key Functions/Responsibilities/Tasks:

Coordinate with the Office of Sponsored Research (OSR) and Institutional Grants Centers to ensure project collections align with project billings.  Review sponsored program contracts/agreements for alignment with supporting documentation and/or institutional center unit requests. Prepare Facilities and Administrative Cost Rate Proposal to the Department of Health and Human Service (DHHS).

Audit grant related documents submitted by institutional centers to verify accuracy of computations.  Regularly provide reports, analysis and issue resolution recommendations for management of sponsored projects budgets, center directors and/or central administration. Ensure accurate allocation of overhead costs are applied to appropriate departments.

Create, maintain, and perform system enhancement testing for project ledger, reporting PeopleSoft trees and related financial mapping in PeopleSoft. Assist the audit process by providing auditors with documentation and explanations related to sponsored grants, contracts, programs and UB Foundation funding.   

Review and approve deposit forms from various departments across the campus.
Review, sign, and date documentation to support working fund checks. Sign working fund checks. Serve as the institution’s post-award representative to the USM’s System Research Administrators Group (SRAG). Perform other duties as assigned.

Required Education:
Baccalaureate degree in Accounting, Finance, Business or related field.  

Required Experience:
Three years accounting experience in Grants & Contracts.

Preferred Education:
Master’s degree in Accounting, Finance, Business or related field. Certified Financial Research Administrator (CFRA ).

Preferred Experience:
Experience working with PeopleSoft Finance or an integrated Enterprise Resource Product and /or State of Maryland systems. (R*STARS, FMIS, and TSO).

Required Knowledge, Skills and Abilities:

Knowledge of generally accepted accounting principles and policies, procedures and laws pertaining to the operation of sponsored research at a public university. Knowledge of 2CRF200 – managing federal awards and federal flow through funds. Understanding of Grants, Contracts and Sponsored Activities Research as it pertains to higher education. Demonstrate effective operational and analytical skills and the ability to problem solve and make sound recommendations. Ability to work collaboratively to meet common goals and objectives and to influence and/or lead others outside of reporting lines to achieve common goals and deadlines.  Capacity to evaluate and suggest enhanced processes and procedures that maximize efficiencies. Proven applicable experience working in and extracting data from an Enterprise Resources Planning (ERP) system, business analytics or other relevant systems applications and business software (MS Office).  Ability to present (orally and in writing) financial issues to non-financial constituents. Ability to provide clear and concise analysis and summaries of financial data. Strong organizational skills and the ability to establish goals, short and long term priorities for self. Ability to perform professionally employing inherent customer service strategies, exercising judgment, discretion, confidentiality and leading by example.

The University of Baltimore (“UBalt” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy.  Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies

The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.



Before you apply:

Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

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•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
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•Click “Continue” to continue the application process.


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If you have trouble viewing our job postings or applying for the vacancy, contact [email protected] for assistance.


External applicants: Review the vacancy announcement at and click the external applicant link to apply.

Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into MyUBalt, then click the “View or Apply for Job Positions” link on the left.
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The University of Baltimore (“UBalt” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

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