Coordinator for Academic Operations

Job title:

Coordinator for Academic Operations

Company

California Baptist University

Job description

Position InformationJob Title Coordinator for Academic Operations
Posting Number S1471P
Pay RangeThe compensation for this appointment will range from $27.00 to $29.00 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite ofPosition Summary InformationSummarySupports the Office of the Provost through excellent communication and fiscal stewardship while also handling administrative tasks like supply management, scheduling, and maintaining confidential records. Provides general assistance for the office by performing the following duties:
Essential Duties and ResponsibilitiesOther duties may be assigned.

• Welcomes visitors to the Office of the Provost. Knowledgeable of office affairs to answer questions and provide materials as needed.
• Presents a positive supportive image of the Office of the Provost and the Division of Academic Affairs, California Baptist University and Christian Higher Education.
• Facilitates communication and correspondence, reports, and memoranda on behalf of the Office of the Provost, administrative faculty, and directors within the Office of the Provost.
• Coordinates daily operations for Provost’s Office budget, instructional support budget, and internal grant budget. Processes requisitions for payment, tracks expenditures, reconciles the budget, makes recommendations, and submits budget transfers as needed.
• Reviews and reconciles monthly Visa statements packets for departments within Academic Affairs.
• Coordinates CBU Internal Grant operations. Reviews faculty requests for purchases and provides guidance under the direction of the Director of Academic Operations; tracks spending, assists with development of training resources and guidelines.
• Coordinates CBU Faculty Development Fund processes. Provides reports to the faculty development committee, facilitates communication regarding awards to faculty recipients, and reviews reimbursement requests.
• Creates and maintains training resources related to academic affairs operations for administrative staff.
• Optimizes experience for virtual meeting attendees of Academic Affairs team training meetings and assists with preparation and set-up.
• Provides support and assists with the Faculty and Staff Awards Banquet, Staff and Faculty Gatherings, Fall Faculty Workshop, Retirement and Farewell celebrations, and other events.
• Creates interview folders and greets faculty and staff candidates for the Office of the Provost and Division of Academic Affairs.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Make copies of correspondence or other printed materials.
• Orders and maintains supplies and arranges for equipment maintenance.
• Maintains clean and orderly facilities for supplies, utilities, and general office organization.
• Process and distributes incoming mail for the Office of the Provost.
• Organizes and maintains file system, files correspondence, and other records.
• Maintains confidential records of keys, access codes, credit cards and issues same.
• Answers and screens Department’s telephone calls.
• Manages Provost’s Office calendar and independently schedules appointments.
• Processes paperwork and maintains records for Advanced Study Tuition Reimbursement Program.

Supervisory ResponsibilitiesThis position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and AbilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
• Ability to plan, develop, and coordinate multiple projects.
• Ability to read and write at a level appropriate to the duties of the position.
• Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff, and student body.
• Strong organizational skills and detailed oriented.
• Excellent telephone courtesy knowledge and experience.
• Ability to create, compose, and edit written materials.
• Ability to resolve customer complaints and concerns.
• Ability to develop and maintain recordkeeping systems and procedures.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to stand; walk; sit; and requires sufficient hand, arm, and finger dexterity to operate computer keyboard or other office equipment. Requires visual acuity to read words and numbers and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.
Education and/or ExperienceHigh school diploma or general education degree (GED); or one to three months’ related experience and/or training; or equivalent combination of education and experience.Posting Detail InformationOpen Date
Remove from Web
Open Until Filled Yes
Special Instructions to Applicants
Nondiscrimination StatementState and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting

Expected salary

Location

California – Farewell, AK

Job date

Wed, 23 Oct 2024 07:41:05 GMT

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