Coordinator, Policy and Governance

Loyalist College is located on the territory of the Huron-Wendat, the Anishinaabeg, and the Haudenosaunee people. We acknowledge our shared obligation to respect, honour, and sustain these lands and the natural resources contained within.

Loyalist College is Ontario’s Destination College – empowering students, faculty, staff, and partners through experiential, industry focused, cluster-based education, training, and applied research programs. Located on more than 200 acres in the beautiful Bay of Quinte region, the College is perfectly positioned between Toronto, Ottawa, and Montreal. Loyalist College is a close-knit community where students and their success come first. Loyalist provides personalized attention in small classes, rewarding field placements, and superior student services. Its Belleville, Bancroft, and Toronto campuses and Port Hope satellite location support programs and services for more than 6,000 full-time and 8,000 part-time students each year.

Coordinator, Policy and Governance:

Reporting to the Senior Director, Office of the President, the Coordinator, Policy and Governance serves as the College’s primary contact and subject matter expert as it relates to the development and ongoing maintenance of College operational policies and procedures and supports the Board of Governors on matters related to Board by-laws and policies.

This position works closely with internal policy owners to support the integrity and accuracy of Loyalist’s operational policies and assists theBoard of Governors with policy and by-law development and review. The incumbent takes an active role in evaluating and analyzing existing policy/procedure and proactively identifies policies/procedures that need to be developed in response to changes to College operations, emerging best practices, and/or legislation.

The position assumes overall responsibility for the repository of operational policies/procedure and ensures that the appropriate processes and workflows are in place to support the associated development, review, and revisions. The Coordinator is specifically charged with leading the development and/or revision of pan-College policies for which the Office of the President serves as the owner and liaising with the College’s executive leadership team as required.

RESPONsIBILITIES:

Policy Coordination and Development

Coordinates all aspects of the College’s operational policy development process including:

• development and communication of policy development tool kit, guidelines, and templates
• scheduling and the preparation of materials (briefing notes, reports, agenda, etc.) for all Policy Committee meetings
• maintenance of the College’s policy database and archive
• the establishment of an annual review cycle and work plan
• direct outreach to policy owners to ensure adherence to established work plan, review cycle timelines and governance
• internal policy framework and architecture (e.g., prefixes, numbering, categories, etc.)
• Provides high-level support to the Board of Governors to ensure the ongoing maintenance and review of existing Board by-laws and policies and supports the development of new policies ensuring that the process adheres to appropriate governance practices. Ensures a deep familiarity with Board by-laws and policies and serves as a resource for interpretation as needed. Identifies issues where external and/or legal counsel is required for clarification or interpretation purposes.
• Serves as a resource and advisor on College operational policy matters, working with College staff and policy owners to provide early identification of policy issues; providing feedback on policy drafts and guidance on best practices, exemplars and relevant legislation that needs to be considered; and guidance on appropriate consultation and communication strategies.
• Promotes policy development internally by working collaboratively across multiple departments and ensuring that the appropriate resources are in place to support the process. Ensures that all operational policies use inclusive and plain language that is reflective of current practice, is considered through an Equity Diversity and Inclusion (EDI) lens and aligns with the College’s values.
• Coordinates the communication of new and revised College policies via College websites and targeted announcements and assists in the development of communication plans for policy owners as required.
• Updates and maintains the College’s operational policy website/intranet as well as the by-laws and policies on the Board of Governors website.

Policy Research and Analysis

• Establishes the need for new or additional policy by studying current policy and strategic initiatives; evaluating positive and negative effects of current policy or absence of policy; gathering evidence of operational challenges or issues arising that can be best addressed through the establishment of policy.
• Reviews current federal and provincial legislation and ensure adherence to legislated requirements, identifying internal policies/procedures and/or departments that may need to respond through the development of new policy and/or adjustment to existing.
• Conducts environmental scans and monitors best practices and future trends within the college sector and beyond to assess needs and to position the College to meet these needs.

Policy Writing

• Assists internal stakeholders and policy owners with the revision and formatting of existing College policies, reviewing and recommending changes/edits as appropriate.
• Working closely with the Senior Director, Office of the President, prepares and drafts pan-College policies where the Office of the President serves as policy owner.
• Prepares policy proposals by identifying writing structures and formatting requirements, writing and editing proposals and policy, obtaining feedback, incorporating improvements.
• Develops and maintains a style guide that informs the formatting requirements, grammatical structures, etc. as a resource for internal policy owners and developers.

Special Projects

• Assumes special projects or takes the lead on certain issues as tasked by Senior Director, Office of the President. Defines and clarifies scope, develops actions plans and schedules/timelines, manages resources and budgets of projects, develops and assists in the implementation of policies and procedures to support the achievement of the project objectives, completes final assessment of results.

QUALIFICATIONS:

• A four-year degree in political science, economics, public administration and/or education or equivalent is required at the point of hire – a graduate degree in any of these areas is preferred as is an undergraduate degree in law.
• A minimum of five years of progressive experience in strategic planning process and policy review and development, preferably in postsecondary education.
• Demonstrated experience in conducting educational and market research analysis and in preparing and providing reports and in making presentations to a range of groups.
• Advanced strategic thinking knowledge and skill, negotiation and analytical skills.
• Strong project management skills.
• Ability to work with all levels of the organization and effectively network with others to achieve positive working relationships both internally and externally.
• Exceptional writing and analytical skills. Ability to synthesize data and present in all formats.
• Ability to monitor and understand implications between complex operations, processes, and timelines.
• Well-developed research skills.
• Strong presentation and public speaking skills.
• Ability to pay attention to detail, ensure accuracy and have critical examination skills.
• Demonstrated knowledge of the higher education sector and the relevant laws, regulations and binding directives that inform the sector’s operations.

TO APPLY: Please find the above position on our Employment Opportunities webpage, by following this link: https://www.loyalistcollege.com/employment/work-at-loyalist-2/

Please note: Following an offer of employment, candidates with Canadian credentials will be required to provide official transcripts from the granting educational institution(s); candidates with international credentials must provide World Education Services (WES) www.wes.org/caevaluation (at their own cost) confirming Canadian equivalency of their credentials.

Loyalist is committed to promoting a diverse and inclusive college community. We encourage and welcome applications from marginalized and equity seeking groups. Loyalist College is committed to accommodating applicants with disabilities throughout the hiring process. If you have accommodation needs, please inform us as soon as possible by sending an email to peopleandculture.

We thank all applicants, however, only those selected for an interview will be contacted

Job Type: Full-time

Salary: From $87,434.00 per year

Schedule:

• Day shift