Deputy Director of Finance

Job Overview

As a member of the Country Program Senior Management Team, the Deputy Director Finance provides financial leadership and management necessary to ensure that the country program has the appropriate financial infrastructure and systems in place to support the strategic vision and mission of the organization. S/he will contribute to the development of the country programs strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. The Deputy Director Finance is responsible for the overall policy and management for the financial and accounting management of the Country Program. Emphasis will be placed on financial management policies, practices and systems that are compliant with local laws and US as well as adhering to donor requirements but are also conducive to effective implementation of country programs.

As Deputy Director Finance, s/he will have responsibility for all aspects of strategic and operational finance in the country program, acting as the principal finance business partner to the Senior Management team and Country Director, Regional staff as well as conforming to IRCs financial control environment and CFO standards and objectives.

Based in Kyiv, the Deputy Director Finance will have dual reporting to the Country Director and the Regional Finance Director, including straight line accountability to the CFO.

Major Responsibilities

Strategic Planning & Analysis

• Provides financial information which supports the Country Director and SMT in making business decisions in line with IRC, Regional & Country Program strategies
• Provides strategic analysis on the overall financial health of the country program to the CD and SMT
• Contributes and provides feedback to the development of Country Programs Strategic Annual Plan

Controllership

• Ensures that all in-country practices are in compliance with IRC and donor policies and procedures
• Establishes in-country finance procedures to supplement global policies as needed
• Closely monitors financial activities and advises the Country Director on financial performance of the office, issues with internal controls or financial management
• Ensures monthly balance sheet reconciliations are completed on a timely basis
• Manages the finance department activities and schedules to meet the financial reporting requirements and deadlines specified by headquarters and donors
• Identifies requirements for and develops reporting formats to aid in the management of country operations and grant expenditures
• Directs the preparation of and approves all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and Regional Finance Director  prior to submission
• Ensures in-country internal control reviews of operations are regularly undertaken.
• Facilitates external, internal, donor or government audits
• Oversees the protection of the country’s assets (cash, inventory, fixed assets) through the enforcement of internal control policies and procedures
• Maintains current knowledge of local government requirements related to finance and complies with tax and other legal requirements
• Is the principal liaison with IRC HQ on all finance, accounting, grant budget management, and cash management

Training & Staff Management

• Establishes a finance department roles and responsibilities matrix; staff job descriptions are current; recruits and maintains qualified staff to perform finance functions
• Ensures comprehensive and constructive performance reviews are completed annually and on regular basis; career planning and development plans are in place for all finance staff
• Develops and implements a training program for the country’s finance staff.
• Oversees finance training and technical support to non-finance staff for skills improvement in the areas of accounting, reporting, BVA follow ups and internal control

Treasury   

• Supervises all country program bank relations and bank account activities including negotiation of fees, interest and currency exchange rates
• Oversees the review and approval of all monthly bank account and cash reconciliations
• Maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments which obligate IRC to future spending
• Ensures that appropriate balances are maintained to facilitate grant implementation and cash held in headquarters in drawn regularly
• Ensures the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses
• Supervises the collection of contractual and other receivables

Budget and Forecast

• Oversees the preparation and revision of grant proposal budgets; supports programs with guidance on costing and inputs in creating budgets for submission
• Prepares and maintains the country’s annual operating budget; ensures cost coverage for in-country operating costs and updates the operating budget regularly
• Presents and facilitates the review of actual to budget expenditures with the Country Director and program managers

Job Requirements

• Bachelor’s degree in Accounting, Business Administration, Commerce or Finance required; recognized professional certificate in accounting such as CPA, or a Master’s degree in Accounting is preferred
• Extensive, senior-level experience, and minimum five years of managerial experience in Finance is essential
• Senior level experience working within the Ukrainian Financial sector is an advantage
• Prior experience leading large, complex multi-donor funded programs and grants; including experience with USG, European, DFID and UN funding streams, foreign currency and exchange management, and budget development and oversight
• Extensive experience in working with computerized accounting systems, standard spreadsheet, and database programs (, Dynamics 365, Vision, Integra, Power BI, etc)
• Demonstrated skills in building strong finance teams and establishing new finance operations, including ability to communicate and work effectively with senior management, operating and program staff and functions
• Ability to act as a proactive member of the Senior Management Team.   Proven track-record of proactively identifying and communicating potential problems and proposing solutions
• Capacity to function effectively in a complex, changing work environment, setting appropriate priorities and manage competing priorities and pressure
• Ability to carry out responsibilities independently with minimal technical support
• Excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment
• Committed to staff training, capacity building and development and effective at facilitation
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Excellent English language in written and verbal communications skills are required; additional Ukrainian/Russian language skills preferred.
• Ability to travel through Schengen Area is highly preferred.
• The position is based in Ukraine and applicants must be legally eligible to work in Ukraine.

Source: https://careers.rescue.org/us/en/job/req55547/Deputy-Director-of-Finance-Ukraine