Posted Date

2 weeks ago(10/6/2024 5:57 AM)

Job ID

2024-6456

Location

PK-Karachi

Category

International Positions

Employment Status

Full-Time

Jhpiego seeks a Director of Admin/Finance and Operations to provide financial and administrative management for USAID-funded for a five-year $43 million USAID Global Health Security (GHS) activity in Pakistan. The goal of the Activity is to build Pakistan’s capacities to prevent, detect and rapidly respond to new and emerging infectious diseases and strengthen existing Pakistan’s One Health systems, entities, and structures. The Director will provide financial and administrative leadership and management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. They will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. Pakistani nationals are strongly encouraged to apply.

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities and operations ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project start up and smooth functioning throughout the project life.
• Oversee the project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel for staff and consultants, contracts development and management and maintenance of office inventory
• Work closely with the Security operations team to ensure the security plan and risk mitigation strategy is operational and functioning.
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor and Jhpiego
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

• Masters degree in management, accounting, finance or related social science fields.
• At least 10 years of experience in managing administration, finances and operations support to U.S. Government-funded projects or other international donor funded activities.
• At least 7 providing financial planning and management, human resources and procurement for projects in Pakistan
• Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
• Demonstrated experience organizing resources and establishing priorities
• Subcontract or subagreement financial management experience including capacitating local organizations in financial management
• Working knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems
• In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
• Previous direct supervisory experience of professional and support staff and experience hiring and supervising personnel
• Ability to coach, mentor and develop financial and administrative capacity of project staff
• Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
• Excellent skills in facilitation, team building, and coordination
• Excellent verbal, written, speaking skills in English and fluency in Urdu
• Ability to travel nationally and internationally where required.

Note: Only shortlisted candidates will be contacted and note that the successful candidate selected for this position will be subject to a pre-employment background check. The position will be closed for further applications once it is successfully filled. We will be conducting interviews on a rolling basis, so we encourage interested candidates to apply at their earliest convenience. Thank you for your interest in joining our team.

 

Jhpiego is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. Female candidates are strongly encouraged to apply. Failure to follow the instructions of applying, your application would be denied.

 

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jobs-jhpiego.icims.com

 

For further information about Jhpiego, visit our website at www.jhpiego.org

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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