Disaster Relief Emergency Fund Coordinator

The DREF Coordinator is a member of Strategic Priority 2 – Evolving Crises and Disasters team, which works collaboratively with the other Strategic Priority teams in the Health Disaster Climate and Crisis (HDCC) unit with other units in IFRC APRO, Geneva, CD and CCD counterparts towards: (i) managing an inclusive local-to-global IFRC-wide response system, built upon Movement learning, informed by industry best practices, and equipped for the future; (ii) delivering innovation in managing information for timely and comprehensive collation and analysis to inform IFRC operational and strategic decision making; (iii) ensuring evidence-based analysis of risks and capacities that supports better preparedness and more integrated, multi-sectoral, holistic approaches to response and recovery; (iv) profiling the work of the IFRC in the region across the preparedness-response-recovery continuum, highlighting the value added by IFRC in strengthening community resilience; (v) expanding Disaster Response Emergency Response Fund (DREF) access to more vulnerable communities and in response to small-scale, silent and forgotten disasters; (vi) delivering more transparency in procedures and decision-making, including through clear agreed standard operating procedures (SOPs); (vii) ensuring institutional readiness for disaster and crisis response; (viii) applying innovative approaches in disaster and crisis response and recovery operations; and (ix) instilling a culture of information management across the organization.

The DREF Coordinator for Asia-Pacific, working under the line management of the Coordinator, Large Scale Disasters and Crises, reporting technically to the DREF Senior Officer in Geneva – is accountable for overseeing the coordination of timely and efficient support to Asia-Pacific National Societies and IFRC delegations in planning and implementing DREF operations to respond to sudden and slow-onset disasters and crises. In doing so, the DREF Officer provides leadership for the international coordination and support for the management of IFRC disaster and crises assistance in support of National Societies in their endeavour to implement DREF operations.

The DREF Coordinator also leads the effort to strengthen National Societies and IFRC delegations’ capacities by increasing their understanding of the DREF mechanism and processes, to ensuring the quality and accountability of all DREF operations in Asia-Pacific at all stages.

As such, the DREF Coordinator:

• Leads the provision of technical support to Asia-Pacific National Societies and IFRC delegations, including to increase their knowledge of DREF processes and any developments linked to the DREF scale up as per the DREF strategic plan 2021 – 2025.
• Coordinates timely and effective DREF request and ensures adherence to established eligibility criteria as per the DREF Procedures and guidelines.
• Supports the monitoring and evaluation of DREF operations to ensure they qualitatively achieve their objectives as laid out in the emergency plans of action.
• Fosters compliance to DREF Procedures and Guidelines amongst NS and IFRC Delegations, making sure any non-compliant requests and rationale for proceeding with any such requests are duly documented.
• Supports the collection, analysis and consolidation of key lessons and good practices captured during the implementation of DREF operations.
• Ensures information on DREF operations are collected and analysed in systematic way and assists in assessing and applying key lessons, strengthening preparedness for future disaster responses.
• The DREF Coordinator generally focuses on coordination, leadership, strategic support and technical guidance on DREF matters in APRO, with possibility of time-bound operational and capacity development support at country-level with IFRC delegations and/or National Societies, as required and relevant.

Job Duties and Responsibilities:

Management Support:

• Ensure the preparation of accurate and timely DREF-related operational analyses and monthly operational highlights for the Senior Management Team.
• Support the Senior Management Team in ensuring strategic coherence and alignment as well as programmatic and operational coordination between APRO, Geneva and IFRC delegation teams on the use of the DREF in Asia-Pacific.
• Upon direction by APRO Senior Management Team, deploy to support DREF operations where the capacity of IFRC delegations is deemed to be insufficient.

Technical:

• Coordinate the preparation and processing of DREF allocation requests together with IFRC delegations, including the support to develop and use relevant resources to strengthen the understanding and use of the DREF processes.
• Promote timeliness and advises on the eligibility of the proposed activities and compliance with DREF Procedures, ensures initial operational calls between APRO and IFRC delegations, attends task force calls and provides advice on the eligibility or not of the proposed requests, and advise on DREF grant or loan procedures according to the IFRC Emergency Response Framework (ERF) and other relevant internal procedures and guidelines.
• Play a key role in the DREF approval process by ensuring appropriate and timely technical input from regional technical teams (HDCC, logistics, NSD, PMER and validation by Finance; by liaising with DCC Dept. in Geneva for quality control and sign off).
• Support DREF operation budget holders to maintain an overview of DREF expenditure, revision of operation plans where necessary and timely and transparent financial and narrative reporting on the use of DREF funds. This will be done in collaboration with relevant IFRC delegations, Finance and PMER teams to ensure proper monitoring of operations.
• Ensure the quality and accountability of DREF operations by promoting and assisting with the use of management tools at country level and by leading DREF evaluation initiatives together with APRO PMER and DREF Officers in IFRC GVA.
• Lead the quality and timely reporting on DREF operations through close cooperation with IFRC Delegations and APRO PMER and Finance counterparts.
• Disseminate and promote understanding of the DREF Procedures, Guidelines and DREF processes and evolutions.
• Monitor alignment with DREF procedures in the Asia-Pacific Region, and report issues of non-compliance to APRO Management.

Job Duties and Responsibilities continued:

Representation & Relationships:

• Work under the management of the Coordinator, Large Scale Disasters and Crises (LSDC), within the HDCC Unit to ensure DREF procedures and guidelines are respected and provide regular updates and information for informed decision making related to the DREF. The DREF Coordinator shall work in close coordination with and seek technical guidance from the LSDC Coordinator as necessary.
• Coordinate with the relevant IFRC delegations, as well as own team colleagues (primarily Operations Coordinators), Health, Logistics, WASH, Shelter, NSD and other colleagues on thematic files to promote an integrated approach in disaster response operations.
• Collaborate with PMER and Finance colleagues to ensure timely and quality DREF plans and reports.
• Collaborate with SPRM colleagues (Strategic Partnerships and Resource Mobilisation) for the sharing of timely information and clarifications in response to queries related to the DREF and DREF operations, raised by donors or partners.
• Network and coordinate with Movement partners, UN agencies, international organizations, NGOs, national disaster management agencies, private sector and key donors to ensure the IFRC secretariat shares information and collects feedback on best practices and key developments related to DREF operations.
• Travel to AP countries to provide specific support around DREF operations to IFRC delegations and/or National Societies, upon request and needs, related to the development of applications, implementation of activities and monitoring, review, or capacity development.
• The DREF Coordinator has a technical reporting line to the DREF Senior officer in Geneva, who will advise the DREF Coordinator on DREF technical issues and parameters on overall DREF operations.

Education Required:

• Degree or equivalent qualification in International Development, Disaster Management, or other relevant subjects.

Preferred

• Master’s Degree in related field
• Basic IFRC Delegates Training Course (BTC), WORC, IMPACT or equivalent knowledge

Experience Required:

• At least 7-10 years of professional experience related to disaster management and particularly disaster response operations in multiple country contexts
• Experience of programme design, project management and reporting, preferably in relation to disaster response

Preferred:

• Previous experience of monitoring and evaluation
• Practical experience in sectors linked to disaster response (i.e. relief, food security, health, WASH, logistics)
• Experience in supporting disaster response in the Asia-Pacific context
• Previous experience of using IFRC planning, reporting and finance tools
• Experience working in a RC/RC National Society and/or IFRC/ICRC
• Knowledge, Skills and Languages

Required:

• Excellent written and oral communication skills
• Excellent computer skills (including presentations, database and use of statistics)
• Networking skills
• Ability to work within a multi-cultural, multilingual, multidisciplinary environment
• Fluent spoken and written English

Preferred:

• Facilitation and training skills
• Good command of another IFRC official language (French, Spanish or Arabic)

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