Emergency Project Operations Specialist

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT:

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting

The Office of Emergencies and Resilience, OER is responsible for ensuring FAO’s efforts to support countries and partners in preparing for and effectively responding to food and agricultural threats and crises. It is responsible for coordinating the development and maintenance of corporate tools and standards to enable Decentralized Offices to assist member countries to prepare for and respond to emergencies. OER ensures humanitarian policy coordination and knowledge, liaison with the Interagency Standing Committee as well as with humanitarian resource partners, co- leadership with World Food Programme of the global Food Security Cluster, organizational preparedness, surge capacity and response to large-scale emergencies. OER supports food and nutrition security assessment and early warning activities related to emergency and humanitarian analysis and responses. OER plays a major role in the development and leadership of the Organization’s programme to increase the resilience of livelihoods to food and agriculture threats and crises.

Reporting Lines

The Specialist reports to the Emergency and Rehabilitation Officer.

Technical Focus

Support the implementation of FAO’s emergency and resilience agenda at a global, regional, sub regional and/or country level.

Tasks and responsibilities

OPERATIONAL SUPPORT:
• Provide operational management and programmatic support to the implementation of emergency projects and programmes, including budgetary management and expenditures monitoring;
• Handle day-to-day operational aspects of emergency response projects and programmes in accordance with the project management cycle from initiation phase to operational and financial closure;
• Assist the Budget Holder in the overall management of the emergency and resilience portfolio, including budget allocations, budget revisions, etc.;
• Liaise between programme and procurement units to ensure timely delivery of assistance to beneficiaries, following project workplans, budget availability and in accordance with relevant manual sections;
• Oversee recruitment, renewal of contracts and travel arrangements of all deployed/mission personnel following budget availability and in collaboration with the admin unit;
• Coordinate the production and clearance of supporting documents (concept notes, project documents, financial and narrative reports, visibility materials);
• Ensure preparedness of the country office to scale up following emerging needs or emergencies;
• Support capacity development of operations unit at the country-level, including by attending appropriate meetings and trainings at sub-regional, regional and HQ level.

PROGRAMMING:
• Research, input and analyze technical, food and nutrition security assessments, emergency response, policy related and/or funding/project related data and information to support the development and delivery of programme and projects, products and services;
• Participate in the design of emergency and resilience projects and programmes, including the preparation and presentation of project proposals and fully-fledged project documents and budgets;
• Liaise with other government, UN, cluster/sector, NGO and donor partners at the appropriate level to ensure the best preparation and implementation of emergency and resilience activities (only consultants);
• Maintain and update key country-level food security/needs information and response, information systems and databases, as applicable.

OTHER:
• Undertake travel and field visits to ensure adequate support is provided to the implementation of emergency and resilience projects and programmes;
• Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree (Bachelor’s or equivalent) in business administration or public administration, political science, social science, agronomy, natural resources management or a related field to the mandate of the organisation.
• At least 2 years (Category C), 5 years (Category B) or 10 years (Category A) experience in humanitarian and agricultural/rural development sectors including work experience with national and international NGOs, UN agencies, governments and donors;
• Working knowledge of English or French (level C).

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work;
• Excellent organizational skills;
• Good communication skills, including in emergency settings;
• Demonstrated ability to analyze problems, make appropriate recommendations, effective decisions, including in emergency settings;
• Strong foundation in programme formulation, planning, implementation, evaluation and budget management.

Selection Criteria

• Limited knowledge (level b) of a second FAO language (English, Arabic, French, Chinese, Spanish and Russian) would be an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

FAO IS A NON-SMOKING ENVIRONMENT