English as a Second Language Instructional Support Specialist (Part-Time) (Restricted Funds)

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Application Deadline

8/17/2024 11:55 PM Pacific

Date Posted

11/20/2023

Contact

Human Resources

(909) 274-4225

Number of Openings

Not Specified

Add’l Salary Info

$2,571 – $3,282 monthly

Length of Work Year

See Job Description

Employment Type

Part Time

Job Description / Essential Elements:

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English as a Second Language Instructional Support Specialist (Part-Time) (Restricted Funds)

Position Number: CM-023-2024

Department: English as a Second Language (ESL)

Job Category:

Time (Percent Time):

Term (months/year):

Current Work Schedule (days, hours): Monday-Tuesday 5:30pm-10pm, Thursday-Friday 8:30am-1pm

Salary Range: A-87

Salary: A-87Steps 1 – 6: $2,571 – $3,282 monthly

Shift Differential: Shift differential eligibility based on the current collective bargaining agreement.

Open Date: 08/15/2023

Initial Screening Date: 09/20/2023

Open Until Filled: Yes

Application Procedure:

First Review of Applications: Complete application packets will be accepted until the position is filled; however, applications submitted by 11:59 p.m. (PT) on the above listed Initial Screening Date are assured consideration.

Applicants must submit all of the following materials online, unless otherwise noted, at Mt. SAC Employment Website to be considered for this position:

• A Mt. San Antonio College online application.
• A cover letter describing how the applicant meets the required education and experience.
• A detailed résumé that summarizes educational preparation and professional experience for the position.
• If applicable, College and/or university transcripts showing the awarded/conferred degree are required and must be submitted with the online application by all applicants, including current or former employees of the college, to demonstrate that the required educational qualifications are met. Unofficial transcripts are acceptable at the time of application; however, copies of diplomas are not accepted in lieu of transcripts.
• Optional – Three letters of recommendation that reflect relevant experience (do not use social media or professional networks as a means to provide letters of recommendation). Confidential letters of recommendation are not allowed for this position.

Health & Welfare:

Mt. San Antonio College offers a competitive and excellent benefits package to eligible employees providing medical, dental, and vision benefits for eligible employees and their dependents. Lifetime medical benefits are also available for eligible retirees.

The College contributes an annual premium up to the family coverage amount for Kaiser Permanente $15 office visit medical, DeltaCare HMO dental, VSP vision and life insurance plans for eligible employees.

The District participates in the Public Employees’ Retirement System (PERS), State Teachers’ Retirement System (STRS) retirement programs, and National Benefit Services.

• Note: Salary and Health & Welfare Benefits are subject to change. Please visit the https://www.mtsac.edu/hr/benefits/index.html for further information.

Basic Function/Overview:

DEFINITION: Under general supervision, performs a variety of responsible support of English as a Second Language (ESL) programs; plans, schedules, monitors, and performs a wide array of instructional support duties. Works closely with the ESL leadership team to provide technical support.

SUPERVISION RECEIVED & EXERCISED: Receives general supervision from assigned management or supervisory staff. Exercises no supervision of staff.

CLASS CHARACTERISTICS: This classification plans, schedules, monitors, and performs a wide array of instructional support duties in order to facilitate ELS grant-related activities. Under the guidance of the area manager, this individual monitors the efficiency and accuracy of critical tasks assigned to hourly staff on a daily basis. The ESL Instructional Support Specialist also works closely with the ELS leadership team to provide technical support and to communicate important information to daytime, evening, and weekend faculty and classroom aides.

Essential Duties/Major Responsibilities:

1. Assist ESL leadership with planning, coordinator, and implementation of Comprehensive Adult Student Assessment System (CASAS) and English Literacy and Civics Education (EL Civics) testing and reports for ESL grant.2. Coordinate ESL library database input, circulation, and loan follow-up with ESL students.3. Organize instructional media in the office and monitors the faculty check-out process for timely returns.4. Recruit, train, and provide work direction to student workers and classroom aides for such activities as EL Civics assessments and CASAS entry/update forms.5. Develop clear and professional manuals that guide faculty and classroom aides through the CASAS timeline of events, assessment mandates, and data collection requirements.6. Schedule and coordinate CASAS, El Civics, and Student Learning Outcomes (SLO) activities with all involved personnel to ensure adequate staffing, workspace, availability of resources, and update memos and reminders to staff and faculty.7. Maintain electronic and hard copy files of important documents such as EL Civics assessment rubrics, ELS student portfolios, and faculty absence forms.8. Coordinate the printing of end-of-term certificates by making sure the faculty logs are properly entered and ESL database is appropriately linked.9. Compile and analyze statistical reports and surveys related to CASAS, El Civics, and other grant operations using TOPS Pro software and other resources.10. Communicate department policy and procedures accurately as well as professionally with a diverse population including students, faculty, office staff, and managers.11. Provide effective guidance, assistance, and information to ESL students within areas of responsibility.12. Promotes an environment of belonging as it relates to diversity, equity, inclusion, social justice, anti-racism, and accessibility.13. Provides quality customer service when interacting with the public, vendors, students, and College staff, including individuals from minoritized groups.14. Supports and abides by federal, state, local policies, and Board Policies and Administrative Procedures. 15. Participates on committees, task forces, and special assignments, including, but not limited to Screening and Selection Committees and mandated trainings as required.16. Prepares and delivers oral presentations related to assigned areas as required.17. Performs other related duties as assigned.

Other Duties:

Knowledge Of:

1. Principles and practices of supporting a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.2. District policies and procedures.3. Noncredit ESL populations, programs, operations, and general policies.4. Electronic data processing, procedures, and applications.5. Record keeping techniques including software and database applications such as attendance logs.6. Basic principles of leadership.7. Problem solving and process improvement strategies.8. Interpersonal skills using tact, patience, and courtesy.9. Correct English usage, including spelling, grammar, and punctuation.

Skills and Abilities:

1. Advocate for and communicate the College’s vision and commitment to creating a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.2. Participate in addressing gaps in diversity, equity, inclusion, social justice, anti-racism, and accessibility in the recruitment and retention of staff.

3. Participate in providing resources and support towards the goal of a diverse, equitable, inclusive, socially just, anti-racist, and accessible academic and work environment.4. Interpret, apply, and explain district policies and grant regulations.5. Work in a culturally and linguistically diverse environment (bilingual preferred); exercise tact and diplomacy.6. Provide effective guidance, assistance, and information to ESL students within areas of responsibility.7. Review situations accurately and determine appropriate course of action in accordance with established guidelines and within scope of responsibility.8. Establish and maintain collaborative and effective working relationships with peers and supervisors, including members of the ESL leadership team consisting of classified staff, faculty, counselors, and managers.9. Operate a variety of office equipment, including a PC and applicable software.10. Analyze statistical data and trend patterns in CASAS reports, tables, and charts.11. Develop and maintain procedures and processes to efficiently operate an office.12. Operate computers with various programs, software, and database applications.13. Diffuse high-stress situations with calm and professional communication strategies.14. Work independently with little direction under heavy and diversified workload.15. Communicate clearly and concisely, both orally and in written English, and preferably in a designated second language.

Minimum Qualifications/Education & Experience:

1. Equivalent to an Associate’s Degree in any field; and2. One year of work experience in an educational office setting.3. Ability to converse in a language other than English which is spoken by the students served in the ESL program may be desirable.4. A minimum of one year of work experience in an ESL learning environment is preferred.

Equivalencies:

Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications is listed in the Minimum Qualifications section.

Preferred Qualifications:

License(s) & Other Requirements:

Examination Requirements:

Working Environment:

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Physical Demands:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This classification primarily works indoors and requires frequent standing in and walking between work areas. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbents in this classification frequently bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and shelve materials. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Hazards:

Conditions of Employment:

The person holding this position is required to be present on Mt. San Antonio College’s campus to perform all essential duties and responsibilities.

Official offers of employment are made by Mt. San Antonio College Human Resources and are made contingent upon Board approval. It is also required that a final offer of employment will only be made after the candidate has successfully been live-scanned and clearance for employment is authorized by Human Resources. Costs for live-scan services shall be borne by the candidate.

Notice to all prospective employees – The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Administrative Procedure 3518, titled Child Abuse Reporting, as a condition of employment.

As required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Mt. San Antonio Community College Annual Security Report is available here: https://www.mtsac.edu/safety/pdf/asr-final-2020.pdf.

The person holding this position is considered a ‘Responsible Employee’ under Title IX of the Educational Amendments Act of 1972 and is required to report to the College’s Title IX Coordinator all relevant details reported to him or her about an incident of alleged sexual misconduct including sexual harassment, sexual assault, dating and domestic violence and stalking.

Typing Certificate Requirements:

Special Notes:

A confirmation number will be assigned when your application packet indicates the supplemental questions have been answered and a document has been attached to each required link. Assistance with the online application process is available through Human Resources at 1100 N. Grand Avenue, Walnut, CA 91789-1399. Human Resources: (909) 274-4225. E-mail: [email protected].

DO NOT include photographs or any personal information (e.g. D.O.B, place of birth, etc.) on your application or supporting documents.

LONG DISTANCE TRAVEL FOR INTERVIEWS: Should you be invited to an interview, please contact our office to discuss an accommodation option if attending the interview would require you to travel in excess of 150 miles one way from your residence.

THE MT. SAN ANTONIO COLLEGE DISTRICT WILL NOT SPONSOR ANY VISA APPLICATIONS.

Foreign Transcripts:

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Accredited evaluation agencies can be found on the https://www.naces.org/members.

Inquiries/Contact:

Human Resources

1100 N. Grand Avenue, Walnut, CA 91789-1399

Phone: (909) 274-4225

E-mail: [email protected]

Selection Procedure:

A committee will evaluate applications, taking into account breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. The screening committee reserves the right to limit the number of interviews granted. Meeting the minimum qualifications for a position does not assure the applicant of an interview.

Interviews may include a writing sample, committee presentation, and/or performance test. The start date will be following Board approval and receipt of live scan clearance.

Special Instructions to Applicants:

To be guaranteed consideration, it is the applicant’s responsibility to ensure that all required materials are received before the initial screening date and time indicated on the job posting. Incomplete application packets will not be considered. All application materials will become College property, will not be returned, and will not be copied. Please visit our employment website at http://hrjobs.mtsac.edu to complete and submit your application for this position.

EEO Policy:

Conflict of Interest:

Mt. San Antonio College employees and the Board of Trustees members shall not engage in any employment or activity that is inconsistent with, incompatible with, or in conflict with Mt. San Antonio College’s Administrative Procedures (AP 2710 Conflict of Interest, AP 2712 Conflict of Interest Codes).

Cancel RTF Policy:

To apply, visit https://apptrkr.com/4802599

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