Executive and Production Assistant

This is a unique opportunity for somebody who has already gained initial experience of theatre and production administration and is looking to deepen their knowledge of the industry through working as part of a small team for an independent theatre company, where you will be able to experience and work on each stage of the production process.

Scheduling

• Managing the Artistic Directors diary: helping to schedule his production commitments, and organise relevant meetings
• Supporting the Chief Executive on managing her meetings and diary where necessary
• Overseeing and updating AZC’s full day-to-day schedule with Production timelines, and ensuring the Artistic Director’s own calendar is up-to-date and corresponds with AZC’s.

Development and Production

• Scheduling
• Booking rehearsal spaces
• Script formatting, issuing and printing
• Drafting letters of agreement and contracts for creative and production teams and actors
• Communicating production updates to creative and production team and acting company
• Booking travel and accommodation
• Supporting Visa and immigration administration

Finance

• Uploading bills and receipts to Xero and coding expenditure according to direction from the Chief Executive and the General Manager
• Weekly reconciliations
• Processing VAT returns
• Supporting payroll administration where required.

Board and Governance

• Supporting the Chief Executive and General Manager to collate and distribute Board papers and minute meetings.

Fundraising

• Drafting and submitting fundraising applications, reports and budgets as instructed by the Fundraising Director and Chief Executive

Engagement and Participation

• Supporting the administration of engagement and participation activity as required

General

• Work with the General Manager and all AZC team members to create and manage an organisational database of all of AZC’s collaborators, co-producers, and general contacts
• Be an advocate for AZC in the wider industry.