Executive Assistant

nearmejobs.eu

Job Description

The Executive Assistant to the Director General of CIFOR-ICRAF operates with a high degree of trust and confidentiality to provide effective and efficient support to the DIRECTOR GENERAL/Director General of ICRAF and the running of the Office of the Director General.

Duties and responsibilities
Strategic Calendar Management:

Proactively manage the Director General’s calendar, prioritizing and scheduling appointments, meetings, and travel arrangements to optimize the DIRECTOR GENERAL’s time, ensuring a strategic allocation of resources to high-impact activities.
Oversee the receipt and response to Director-General’s official invitations.

Effective Communication and Liaison:

Act as focal point for matters affecting the Office of the Director General, including liaising with the Corporate Secretary, internal units, and external partners on protocol and administrative matters.
Draft and prepare correspondence and communication material, including internal communiques and letters in coordination with the Chief of Staff and COE.

Strategic Task Prioritization and Follow-up:

Prioritize tasks, follow up on action items, and manage deadlines, in collaboration with the Chief of Staff, to ensure smooth progress on projects and initiatives which optimize the Director General’s workflow and decision-making.
Carry out quality control functions for outgoing documents; proofread and edit texts for adherence to format, grammar, punctuation, and style.

Comprehensive Meeting Preparation and Facilitation:

Prepare thorough briefing materials, agendas, and minutes for executive meetings to ensure seamless facilitation, information flow and decision-making.
Facilitate the development of streamlined processes and document management to optimize communication across the Director General and with key internal units, such as COE, RMU, and senior leadership.
Attend meetings and calls on behalf of the Director General in her absence as requested.

Efficient Travel Coordination:

Coordinate complex domestic and international travel arrangements, accommodations, and itineraries to optimize the Director General’s travel, minimizing disruptions and ensuring efficient use of time.

Requirements:

A relevant university degree, or equivalent qualifications and experience.
At least 3 years of professional experience relevant to the above tasks in an international working environment.
Excellent and demonstrated command of English, both written and spoken, is required; knowledge of French and/or Spanish is an advantage.
Strong computer skills in Microsoft Office.

Education, knowledge and experience:

A relevant university degree, or equivalent qualifications and experience.
At least 3 years of professional experience relevant to the above tasks in an international working environment.
Excellent and demonstrated command of English, both written and spoken, is required; knowledge of French and/or Spanish is an advantage.
Strong computer skills in Microsoft Office.

Source: https://www.cifor-icraf.org/career/206844000025177037/executive-assistant-to-the-director-general/

To help us track our recruitment effort, please indicate in your cover/motivation letter where (nearmejobs.eu) you saw this job posting.

Next Communications Assistant »

Previous « Education Officer

Pharmacist Local Specialty

Job title: Pharmacist Local Specialty Company Walgreens Job description , along with the Local Specialty…

33 seconds ago

Senior Transport Planner (Local Government)

Job title: Senior Transport Planner (Local Government) Company Setsquare Recruitment Job description Senior Transport Planner…

4 mins ago

Rendszertervező mérnök (E/E Engineering Services)

Job title: Rendszertervező mérnök (E/E Engineering Services) Company ThyssenKrupp Job description A thyssenkrupp egy nemzetközi…

16 mins ago

Restaurant Galionen søger køkkenmedhjælper

Job title: Restaurant Galionen søger køkkenmedhjælper Company Galionen Job description this season 2024. We pay…

20 mins ago

Senior Catering Operations Supervisor

Job title: Senior Catering Operations Supervisor Company Power International Holding Job description Job Summary Holds…

23 mins ago

Account Manager till CtrlPrint

Job title: Account Manager till CtrlPrint Company Academic Work Job description ? Då kan rollen…

29 mins ago