![Euroclear](https://nearmejobs.eu/wp-content/plugins/wp-job-manager/assets/images/company.png)
Euroclear
Executive Personal Assistant
Euroclear
Belgium
Your key responsibility will be to:
- Handle the agenda, organize internal and external meetings;
- Book international travels. Follow up on expenses in line with Euroclear travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates;
- Handle necessary travel documents, Visa’s, passports,…;
- Handle administrative tasks, e.g. submitting/uploading forms, follow up, make appointments where in-depth discussion are needed;
- Recording of registrations to seminars and follow up on practicalities, invoices, e.g. Eurofi, COP, Davos, IMF, …;
- Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle, and other logistics for the Boards and Committees;
- Screen incoming calls and emails as well as handle confidential matters;
- Reviewing, printing and lay-out of documents;
- Use an array of business software applications (e.g., word processing, presentation and spreadsheet);
- Connect with stakeholders at all levels inside and outside of the organization.
You have:
- A bachelor or master’s degree and at least 5 years’ of experience as an Executive/Personal Assistant of senior managers;
- Proactive mindset in scheduling travels, (recurrent) meetings, workshops….;
- Knowledge in different software packages of Microsoft Office (Word, Excel, and PowerPoint);
- Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines; know how to prioritize;
- Strong communication skills in English;
- Ability to transmit information clearly and transparently.
You are:
- Able to provide minimal technical support for setting up hybrid meetings;
- Willing to learn other programs and tools used in Euroclear;
- Proactive and accurate;
- Resilient, positive and flexible;
- Creative in problem-solving;
- Discrete, as you will get exposure to sensitive materials and personal information;
- Tactful towards direct colleagues and within the organization;
- Interested in learning and tackling new responsibilities as role and experience grows;
- Detailed oriented.
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