RWJBarnabas Health
Job title:
Executive Secretary
Company
RWJBarnabas Health
Job description
Job Overview:Performs a variety of complex administrative functions as assigned. Requires a comprehensive knowledge of hospital as well as unit policies and procedures, the ability to make independent judgments regarding administrative issues as they arise and to deal effectively with the highest level of personnel, both internal and external to the hospital.Qualifications:Required:
- High School graduate with additional business or secretarial school training or equivalent.
Three to five years of secretarial experience at the executive level. * Typing 50 to 65 wpm
- Computer literacy including Zoom, Microsoft Outlook, and Excel
Preferred:
- Ability to exercise tact, discretion and judgment regarding personal/confidential materials
- Ability to communicate and cooperate with employees and staff members at all levels and individuals of diverse backgrounds
- Ability to set and maintain strict schedules, timetables, etc. and to remain flexible regarding changing work volume
- Ability to compose independent correspondence, reports, memos, etc.
Essential Functions:
- Maintains contact with internal departments within the institution. Refers any pertinent information to the C-Suite Executive
- Opens, reviews, sorts and distributes mail received, bringing to the attention of the C-Suite Executive important dates, documents and communications requiring immediate response.
- Personal judgment is used to set priorities for all assignments/projects to be completed within required timeframes. Correspondence is composed when applicable on the secretary’s own initiative and as requested
- Prepares time cards for payroll. Checks for accuracy
- Provides back-up coverage in the C-Suite Executive Office as assigned
- Types and edits general and confidential correspondence, contracts, proposals, reports and other documents for the C-Suite Executive and affiliate committees, utilizing their own knowledge, draft material or Dictaphone.
- Coordinates the schedule for the C-Suite Executives, arranging appointments, maintaining calendars, updating daily for self and C-Suite Executive
- Demonstrates flexibility and initiative on the job
- Organizes detailed travel arrangements for conferences, speaking engagements, seminars, and business meetings
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time, with or without notice.Benefits and Perks:At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.
- Paid Time Off (PTO)
- Medical and Prescription Drug Insurance
- Dental and Vision Insurance
- Retirement Plans
- Short & Long Term Disability
- Life & Accidental Death Insurance
- Tuition Reimbursement
- Health Care/Dependent Care Flexible Spending Accounts
- Wellness Programs
- Voluntary Benefits (e.g., Pet Insurance)
- Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!
Choosing RWJBarnabas Health!RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.Equal Opportunity Employer
Expected salary
Location
New Brunswick, NJ
Job date
Fri, 06 Sep 2024 07:29:16 GMT
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