Finance Administrator

Financial administration

• Input purchase invoices onto our finance system
• Ensure coded in line with charity’s financial procedures
• Processing of purchase requisitions and dealing with suppliers
• Raising purchase orders and ensuring appropriate authorisation
• Promptly handle payment queries from suppliers
• Process and post income from website, donations, tours, events tickets and merchandise
• Process website refunds as necessary and in accordance with our Refund Policy
• Raise sales invoices / monitor receipts in line with credit terms
• Correspond with the accountant regarding payments and variances
• Post and reconcile monthly transactions made on charity credit and debit cards
• Analysing monthly venues income across Stripe, Paypal, Sum up, cash and journals
• Post and reconcile income to accounting system
• Prepare, record and bank cash received on site
• Manage petty cash
• Keeping appropriate financial records as required by the Director and Treasurer
• Collate and input monthly timesheets to payroll, check and submit to provider. Act as primary point of contact.
• Monitoring retail stock levels and making provision for re-stocking
• Monitoring bar stock levels and making provision for re-stocking

Monthly reconciliations

• Bank reconciliations
• Sales and purchase ledger reconciliations and reviewing supplier statements
• Reconciling intercompany accounts
• Preparing and posting journals as required

General

• Support year end audit
• Support Director with new budget preparation
• Support Director in maintaining accurate records of donations, personal and financial information & correspondence on the CRM database, ensuring full compliance with data protection (GDPR) legislation.
• Prepare and submit monthly gift aid claim
• Be primary point of contact for insurance and insurance renewal
• Manage estate licence and tenant invoicing
• Support the charity’s public programme by, from time to time, acting as duty manager for events/tours as required.