Duties and Responsibilities
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition. This position is in the UNEP/ Ecosystems Division/ Marine and Freshwater Branch/ Freshwater Ecosystems Unit at the Nairobi duty station. The Individual Contractor will report to the Programme Management officer. Tasks and Responsibilities: Under the direct supervision of the Programme Management Officer, the Individual Contractor will: • Assist in the coordination of programme / project planning and preparation work for, typically, a medium-size and complex component of the departmental programme / project • Initiate and monitor status of programme / project proposals and receipt of relevant documentation for review and approval. • Compile, summarize and presents basic information/data on specific programmes / project and related topics or issues. • Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature. • Identifies inconsistencies; distributes project documents to relevant parties upon approval. • Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system. • Serves as focal point for administrative coordination of programme / project implementation activities, involving extensive liaison with a diverse organizational unit to initiate requests. • Obtain necessary clearances, process, and follow-up on administrative actions, e.g., recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services. • Compiles, summarizes, and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overrun, and brings to the attention of management. • Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets. • Provides general office assistance; responds to complex information requests and inquiries; reviews, logs, and routes incoming correspondence; sets up and maintains files/records. • organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing. • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assists with visualizations and updating information material such as web pages or brochures. • Provides guidance/training to new / junior staff. • Performs other duties as assigned. Reporting lines The IC will report to the Programme Management Officer in the Freshwater Ecosystems Unit.
Qualifications/special skills
High school diploma or equivalent is required A minimum of seven years of experience in administration or programme management is required. Two years of experience is reduced for candidates who possess a bachelor’s degree. Experience in standard software applications is required Experience in writing, and communication skills; good analytical skills; good interpersonal skills is required. Ability to work in an independent manner to complete the given assignments is required
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.