Finance and Administration Officer

International Federation of Red Cross and Red Crescent Societies

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Description

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The purpose of the Finance & Administration Officer is to contribute to financial risk management and provide the financial, and administrative support needed at the Benin country office. The position will report to the Programme Coordinator-Benin with Technical reporting to the Finance Coordinator, for the Abuja Country Cluster Delegation.

This position, based in Benin will:

  • Ensure that IFRC’s Maximum Financial Requirements are followed.
  • Assist and support the Finance Coordinator in the financial management of the Abuja Country Cluster Delegation’s activities and operations.
Job Duties and Responsibilities:

Coordination:

  • Coordinate operational services for the economic, efficient, and effective management of the IFRC financial resources and promote cooperation with Benin Red Cross Society.
Budgeting:
  • Coordinate the compilation of Benin operation budget and financial plan, under the direction of Benin Programme Coordinator and the Finance Coordinator.
  • Provide quality technical advice to the Programme Coordinator in the revision of their budgets.
  • Provide guidance in terms of trends analysis to give better estimations for the budgets.
  • Monitor the level of implementation of the budgets and provide feedback to the management team.
Donor Reporting:
  • Review the finance sections of funding proposals for donors.
  • Compile accurate, regular and timely financial and narrative reports for the Federation in coordination with the Finance Coordinator.
  • Coordinate the financial reporting process ensuring that the reports are prepared and sent to the donors before due dates.
Financial and Administrative Management of the office:
 
  • Manage the accommodation, per diem, visas, and travel arrangements for IFRC-related staff and visitors.
  • Advise and provide timely and accurate financial information to management and assist with the interpretation and understanding of the financial information that allows better decisions based on the prevailing situation.
  • Coordinate the provision of regular management reports to allow the project manager to review and monitor projects and make effective operational decisions.
  • Participate in regular meetings with the Benin Red Cross management team and program coordinators to explain the overall finances.
Financial and Administrative Management of the Operation
  • Manage and control the funds and financial assets of IFRC operation at the Benin country level.
  • Cash flow and cost control management
  • Payments, Cashier, Bank signatory, and finance functions management
  • Develop policies to avoid unnecessary risks from either exchange rate fluctuations or physical losses.
  • Review cash request analysis and ensure that the office has enough cash to run its activities.
  • Provide consolidated cash forecasts and pursue a forecasting system. Maintain accurate registers of the assets & property of the Delegation.
  • Ensure that accurate office systems are in place & maintained, accounting, authorization & internal control procedures environment & expenditures are within approved limits for each project & that the transactions are performed in compliance with the procedures & policies in respecting the donor conditions.
  • Ensure that the income or expenditure reallocation is completed on time.
  • Supervise that the expenditures are according to the budgets, and analyze, investigate, address & report significant variances.
  • Monitoring of Key Performance Indicators to ensure that there is adequate financial management of the operation projects at all levels.
  • Preparation of ad hoc analysis reports to the management team (e.g. financial implications & budgets for the existing plans, allocation of shared costs, etc.)
Education Required:
  • Relevant university degree in Finance, Accounting, Management or Business Administration.
  • Recognized Professional financial/accountancy qualification.
Experience Required:
  • 3 years + of experience in leading and managing Finance as an Accountant
  • 3 years + professional experience working with local or international non-governmental organizations.
  • Very good leadership skills and confirmed financial management experience,
  • Basic leadership and management skills
  • Advanced knowledge of accounting concepts, financial management, and use of reporting applications and Advanced use of Excel.
Preferred:
  • Experience working with an Audit firm and supporting an organization’s Audit exercises.
  • Experience working with National Societies or within the Red Movement
  • Strong experience in cash management showing rigorous controlling methods.
Knowledge, Skills and Languages:

Required:

  • Self-supporting in computers – very good computer skills and command of standard Microsoft Office tools
  • Very good interpersonal, communication, and presentation skills
  • Motivated self-starter personality, sense of responsibility, and organization skills
  • Good negotiation skills
  • Flexibility and ability to travel in the operation’s areas.
  • Proven ability to engage discretely and tactfully with internal and external stakeholders.
  • Fluent in spoken and written English and French (Bilingual).

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