Finance and Budget Associate

Details

Mission and objectives

Since its inception in 1972, the United Nations Environment Programme (UNEP) has been the global authority that sets the environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.
UNEP’s mission is to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.
Headquartered in Nairobi, Kenya, UNEP works through its divisions as well as regional, liaison and out-posted offices and a growing network of collaborating centres of excellence.

Context

UNEP, established in 1972, is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. UNEP acts as a catalyst, advocate, educator, and facilitator to promote the wise use and sustainable development of the global environment. Our mission is “to provide leadership and encourage partnership in caring for the environment by inspiring, informing, and enabling nations and peoples to improve their quality of life without compromising that of future generations.” Being an essential part of the Corporate Services Division, the Budget Office provides strategic support and promote the sound, efficient, and effective management and utilization of UN Environment financial resources as instrument in the achievement of the Programme of Work and overall organizational goals. The Budget Of-fice leads the formulation, administration, and management of the corporate and core funding sources to ensure the equitable, prudent, transparent, and accountable allocation and use of funds in compliance with the UN Financial Rules and Regulations.

Task description

Under the direct supervision of the Head, Programme Budget Unit or designate, the UN Volunteer will undertake the following tasks:
· Assist in releasing budget in UMOJA per guidance received for grants under Budget unit docket.
· Assists in collating and compiling resource requirements from the divisions for the UNEP core funds and draft summary reports.
· Supports the review of efficient and effective use of budgetary resources by contributing to the robust monitoring of budget utilization and timely provision of information to the management for decision-making; assists with support to fund centre/programme managers on budget implementation.
· Monitor the expenditures and compare with approved budget; prepares adjustments as necessary.
· Assist in preparing budget redeployment documents in Umoja across budget classes.
· Review the outstanding commitments and follow up with the relevant offices.
· Review finance open items and bring to the supervisor’s attention old and slow-moving items for appropriate action
· Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
· Process fund distribution received from UNHQ and input allotment in UMOJA
· Prepare commitment documents, Service Entry sheets and attach relevant supporting documentation.
· Prepare adjustments requests and other requests in the CRM module and work closely with the supervisor in expediting approvals and follow up with the service provider.
· Complete tasks assigned timely and/or update the supervisor of difficulties being faced.
· Actively participate in team meetings
· Schedule meetings with offices to discuss issues as needed.
· Reviews requisitions for goods and services to ensure:
o correct objects of expenditure have been charged, and
o availability of funds.
· Any other related tasks that may be assigned by the supervisor.
Results/Expected Outputs
· As an active UNEP team member, efficient, timely, responsive, client-friendly, and high-quality support rendered to UNEP and its beneficiaries in the accomplishment of her/his functions:
· Work with minimal supervision; independently and or through consultations. Deliver the assigned duties on time.
· Provide accurate and quality reports and support the other team members as and when needed.