Finance And Budget Officer

Org. Setting and Reporting

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Secretariat Entities, Peacekeeping and Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the Finance and Budget Unit within Central Service at the United Nations Global Service Centre, Brindisi, Italy. The incumbent will work under the supervision of the Chief Finance and Budget Officer

Responsibilities

Within delegated authority, the Finance and Budget Officer will be responsible for the following duties:

• Prepare cost estimates and budget proposals in terms of UNGSC’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
• Provide support to programme/fund centre managers (Substantive and Support Sections) with respect to the elaboration of resource requirements for budget submissions.
• Administrate the UNGSC’s allotments in accordance with the established procedures including redeployment/reallocation of funds.
• Administer and monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Ensure the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making; Provide support and guidance to fund centre/programme managers on budget implementation and corrective actions where necessary. Prepare the budget performance report of the mission and ensure that correct and accurate data and information are provided by the various programme /fund centre managers in compliance with the Controller’s instructions.
• Perform a cost recovery for service delivery though the established cost recovery funds in accordance with the Internal Public Sector Accounting Standards (IPSAS).
• Performs the financial accounting for fixed assets to approve and record fixed assets financial date to the financial statements under the delegation of authority of the Controller
• Prepares relevant documentation with respect to budget performance submissions
• Review and finalise the performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures
• Review and reconcile various clearing accounts, investigate erroneous/invalid entries and take appropriate corrective accounting action.
• Analyse complex/unusual accounting transactions and open items in the accounting system and implement corrective actions.
• Process incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs and other field missions.
• Advise and ensure that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.
• Manage cash flow requirements of the UNGSC; Verify imprest documentation and prepare imprest statements. Act as an Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules
• Provide advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the supervision/guidance of the Chief Finance and Budget Officer.
• Collects and analyzes data to identify trends or patterns and provides insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Ensures that requirements and background information used for data analysis are documented.
• In the absence of a Chief Finance and Budget officer, oversee the daily operation of the unit as an Officer-in-Charge.
• Monitors and supervises the work of subordinate staff as required
• Performs other related duties, as assigned.

Education

• Advanced university degree (Master’s degree or equivalent) in business administration, finance, accounting or in a related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

• A Certified Public Accountant (CPA) or similar recognized professional designation is required. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five years at least of progressively responsible experience in finance, budget, accounting, business administration or related area is required. Experience with budgetary procedures, policies and practices in an international organization is required Experience in cost management, budget formulation, financial monitoring, accounting, audit, financial reporting or other related area is required Experience with IPSAS/IFRS or similar international accounting standards is required.
• Experience in Enterprise Resource Planning (ERP), such as SAP in the area of financial management is required. Experience working with international or multi-national organizations is desirable Experience in liaising with Member States, intergovernmental bodies, such as the UN General Assembly, its main committees and subsidiary organs, inter-agency networks, or similar is desirable Experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in English (both oral and written) is required.

Source: https://careers.un.org/jobSearchDescription/247639?language=en