Finance Associate – Treasury Operations

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Job Description

Org. Setting and Reporting

UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5.8 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWA’s services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance, and emergency assistance. UNRWA is the largest UN operation in the Middle East with more than 30,000 staff. UNRWA is funded almost entirely by voluntary contributions. If you are looking for a rewarding opportunity to make a tangible difference for one of the most vulnerable communities in the world, UNRWA would like to hear from you. Finance Associate – Treasury Operations HQA reports to the Associate Finance Officer – Treasury at HQA

Responsibilities

Assists in bank transfer payments for local and international banks in multiple currencies through written requests from Accounts payable for both staff and vendors, reviews and submits for processing and approval of bank payments, including electronic fund transfers, host to host, checks, cash bank letters etc.; maintains banking templates and records for international vendors and international staff payroll in online banking system.
Supports her/his supervisor in being the custodian of Head Quarters Amman cash imprest, in accordance with the rules and regulations, distributes cash and check payments to beneficiaries, reports on daily basis, replenishes imprest funds, reconciles with SAP system on a daily basis; is responsible for visiting banks to submit memos, letters, instructions, cash withdrawals and time deposits etc. on periodical basis; assists in preparing cash receipts voucher for imprest funds and ensures the cash/checks are deposited in the banks on regular basis.
Assists in maintaining records of cash position of current accounts and reports to his/her supervisors for funding purposes, assists in the field office cash requirement as relates to cash management on a weekly basis, raises transfer vouchers covering movement of funds, and checks outstanding items on bank statements.
Assists her/his supervisor in preparing and uploading the payrolls for International Staff and HQA Area Staff, , Limited Duration Contract (LDC), Individual Service Provider (ISP) and daily paid on receiving the payroll report from Accounts Payable and submits for review before submission to banks, and distribution of checks to beneficiaries after encashment from the bank.
Supports in receiving donation claims from Accounts Division, reviews for correctness, prepares the draft letter for donor submission and submits for payment review; updates the relevant fund registers, maintains documents electronically and physical copies, and prepares adhoc reports.
Reviews bank reconciliation with the Accounts Division staff to ensure that bank balances recorded on the daily cash position report reflect the Agency’s true liquidity position and prepares vouchers to adjust for the differences which include interests and charges.
Responds to staff members, suppliers and contractors’ queries regarding their claims, invoices, entitlements, and outstanding balances, and monitors queries sent by international banks for compliance matters in consultation with supervisor.
Prepares payments tracking report to track payments timeline on periodical basis.
Performs other duties as may be assigned by the supervisor.

Education

A university degree from an accredited educational institution in accountancy, finance, business administration or related discipline.

Work Experience

A university degree from an accredited educational institution in accountancy, finance, business administration or related discipline, is required.
A minimum of two years’ experience in finance department of a governmental, international or large commercial organization with an emphasis on cash management and disbursements, online banking, and experience in currency conversion and multicurrency disbursements and receipts is required .
Ability to use computer and work on various Microsoft Excel, word and Access is required . Possession of a valid driving license is required . Experience in banking and e banking systems is desirable .
Good command of spoken and written English and Arabic is required . Are you currently residing in Duty station. Please specify your current location. It is required.

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