Finance Coordinator

Position description

The Finance Coordinator is responsible for supporting the financial operations of the Office of the President and the Office of Institutional Advancement, Communications & External Relations, including all tax-levy or non-tax levy projects that originate from these departments, ensuring financial transactions are processed accurately, efficiently, and in accordance with organizational policies and procedures. This role assists with day-to-day financial activities, including transaction processing, budget tracking, reconciliations, and financial reporting, while maintaining accurate records and supporting effective financial management at the departmental level.

This position requires a detail-oriented and organized professional with a minimum of five (5) years of finance, accounting, or bookkeeping experience. The Finance Coordinator works closely with the Finance Manager and departmental staff to support financial processes, monitor expenditures, maintain data integrity, and contribute to efficient and compliant financial operations.

KEY RESPONSIBILITIES

The Finance Coordinator will support the Finance Manager in the key areas of operations including but not limited to the following:

Financial Operations & Accounting Management

• Process vendor invoices, staff reimbursements, and participant payments.
• Record and reconcile financial transactions.
• Maintain accurate and organized digital and paper financial records.
• Process P-card reconciliations from various projects to support program activities.
• Help maintain and update financial enterprise models developed for cost and revenue analysis for contract training.
• Review financial transactions to ensure proper classification and compliance.
• Monitor and resolve discrepancies in a timely and professional manner.
• Support vendor payment and expense documentation processes.
• Maintain organized vendor files and ensure timely payments.

Budgeting, Forecasting & Financial Reporting

• Track expenditures and ensure alignment with approved financial plans.
• Assist in budget preparations for new grants applications.
• Provide information and assistance required to complete contracts and grant closeouts, as needed.
• Support to ensure compliance in all areas related to sponsored grants and contract management from each grant.
• Support the generation of financial reports for management and funding agencies.
• Track expenditures for grants and restricted funds to ensure compliance.
• Develop reports for forecasting and trending of expenditures of different awards.
• Ensure financial transactions follow organizational policies and grant requirements.
• Monitor budget-to-actual performance and identify material variances.
• Support financial forecasting and cash flow tracking.
• Support grant, contract, and restricted fund financial tracking as applicable.

Financial Systems & Process Optimization

• Maintain and optimize financial management systems to improve operational efficiency.
• Develop financial summaries, dashboards, and performance tracking tools.
• Evaluate financial workflows and implement process improvements.
• Strengthen internal controls and ensure consistent financial procedures.
• Maintain detailed documentation of financial policies and processes.
• Safeguard confidential financial information and maintain data integrity.

Administrative & Cross-Functional Collaboration

• Provide financial support to Finance Managers and Project leads in consultation with the finance manager.
• Assist with procurement processes and purchase order tracking.
• Collaborate with finance manager to enhance financial reporting and operational transparency.
• Contribute to process improvements to enhance efficiency and accuracy.
• Support in procurement processing and related follow ups
• Perform additional finance-related duties as assigned.

REQUIRED QUALIFICATIONS

• Minimum of five (5) years of progressive experience in accounting or finance.
• Bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.
• Strong experience with general ledger management, reconciliations, and financial reporting.
• Advanced proficiency in Microsoft Excel, Quickbooks and financial reporting tools.
• Experience with accounting and financial management systems with MIP Fund Accounting preferred.
• Strong understanding of accounting principles and internal controls. Audit experience is a plus.

CORE COMPETENCIES

• Exceptional attention to detail and financial accuracy.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• High level of integrity, discretion, and professionalism.
• Ability to work independently and collaboratively within a team environment.

POSITION IMPACT

The Finance Coordinator directly contributes to the financial health and operational strength of the organization. This role ensures financial stability, improves efficiency across systems, strengthens internal controls, and provides leadership with reliable, timely financial insight to support strategic and operational goals.

Join us as a Finance Coordinator and be part of a vibrant team dedicated to excellence! Your expertise will help shape our financial success while fostering an environment of growth, collaboration, and positive impact.

Application instructions

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