Financial and Administrative Assistant (FG III)

 

4.  Selection criteria

Candidates will be considered for the selection phase on the basis of the following criteria, to be fulfilled by the closing date for applications:

4.1 Essential criteria

• Suitability to perform the tasks described under point 2;
• At least three (3) years of professional experience in the field of finance;
• A very good command of written and spoken English .

4.2 Advantageous criteria

• Proven professional experience working with ABAC (Accrual Based Accounting used in EU institutions) or SAP (applicants must state in their application how they have obtained such experience with specific examples);
• Proven professional experience in procurement and/or contract management;
• Very good knowledge of the EU Financial Regulation and its rules of application to the European institutions;
• Working experience in an international environment.

 4.3 Behavioural competences

Throughout the different phases of the selection procedure they will also be assessed on the following criteria that are essential to the post:

• strong organisational skills to handle multiple tasks simultaneously and ability to manage priorities, deliver high-quality outcomes and pay attention to details while respecting tight deadlines;
• ability to work efficiently and accurately under pressure;
• excellent communication and inter-personal skills;
• proactive approach to problem-solving and task execution;
• service-oriented, results-driven, flexible and autonomous attitude
• excellent command of MS Office tools (Word, Excel, Outlook, Powerpoint, etc.).

In order to be evaluated in the best possible way, candidates are advised to give evidence of their knowledge with specific examples and/or detailed professional experience. Candidates are invited to be as detailed and as clear as possible when describing their professional experience and specific skills and competences in their application form.

Failure to comply with the eligibility and essential selection criteria will result in the disqualification of the applicant concerned

 

5. Appointment and reserve list 

The recruitment will take place upon a decision of the IHI JU Executive Director (the Appointing Authority).

The Executive Director of the IHI JU will select a successful candidate from the reserve list and offer them the post. A binding commitment can only be made after the verification of all conditions5 and will take the form of a contract signed by the Appointing Authority of the IHI JU.

The reserve list could be used to fulfil other positions within the IHI JU depending on the needs of the Joint Undertaking and will be valid until the date indicated in the relevant vacancy (the validity of the reserve list may be extended).

Candidates should note that inclusion on the reserve list does not guarantee recruitment. Recruitment will be based on the availability of posts and budget. The IHI JU may decide at any time during the procedure not to pursue the recruitment.

The reserve list for this post will be valid until 31 December 2025 and may be extended at the discretion of the Appointing Authority of IHI JU. 

 The successful candidate will be required to make a declaration of their commitment to act independently in the public interest and to make a declaration in relation to interests that might be considered prejudicial to his/her independence. Candidates must confirm their willingness to do so in their application.

 

6. Deadline for applications

Interested candidates are invited to submit their application by no later than 25 October 2024 at 23:59 (Central European Summer Time/Brussels time), following the instruction in the ANNEX.

 

7. Condition of employment

The place of employment will be Brussels, where the Joint Undertaking premises are located.

The successful candidate will be recruited as a Contract Agent Function group FG III, pursuant to Article 3(a) of the Conditions of Employment of Other Servants of the European Union, for a period of 3 years. After an evaluation of the performance of the post holder’s performance and, subject to budget availability, the term of office may be extended. The period of engagement will not in any case exceed the lifetime of the IHI Joint Undertaking.

The basic monthly salary for FG III, grade 8 (step 1) is 3.204.55 € subject to an annual review of remuneration provided for in Article 65(1) of the Staff Regulations, and to a Community tax deducted at source and staff members are exempt of national taxation. In addition to the basic salary, staff members may be entitled to various allowances, in particular expatriation allowance or foreign allowance  (16% of basic salary, or 4% of basic salary), household allowance, dependent child allowance and education allowance. A comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance, and travel insurance. Further information regarding rights, conditions of employment and benefits can be found at the following link:
Staff Regulations
 

IMPORTANT NOTE

Candidates are invited to read the ANNEX that represents an integral part of this vacancy and provides information on how to complete the application, the steps of the selection process and appeal procedures.

APPLY HERE

 

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