Graduate Program Coordinator

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Work type:Staff
Senior management: College of Engineering
Department: Aerospace and Ocean Engineering
Location:Blacksburg, Virginia
Categories:Academic Advising / Support, Engineering

Job Description

The Kevin T. Crofton Department of Aerospace and Ocean Engineering seeks a self-motivated and experienced professional to serve as one of two Graduate Program Coordinators. The successful candidate will be responsible for serving as a graduate advisor and coordinating graduate degree progress. The Graduate Program Coordinators will manage and process all departmental Graduate Research Assistant and Graduate Teaching Assistant contracts including tuition remissions. The Graduate Program Coordinators will manage the timetable for all graduate classes, coordinate admission decisions into the graduate program, and handle faculty requests for special study courses. The Graduate Program Coordinators will manage graduate school applicants in Slate, including
assigning faculty reviewers, collecting metrics and faculty feedback into concise spreadsheets, and managing offer letters and student responses. The Graduate Program Coordinators will work closely with the AOE Graduate Studies Assistant Department Head to assure all tasks are well-defined and completed in a timely fashion.

Required Qualifications

– Bachelor’s Degree in related field
– Must possess demonstrated ability to communicate effectively verbally and in writing with students, parents, faculty, prospective students, counselors, and university personnel to provide services for student recruitment and enrollment.
– Proactive and takes initiative on tasks and responsibilities
– Knowledge of student recruitment and retention issues
– Position requires good general office skills; with hands-on experience utilizing Google Drive, Google Docs, Google Sheets, Microsoft Excel, and/or related programs

Preferred Qualifications

– Experience working in student affairs or assisting students with graduation requirements
– Experience working with Virginia Tech graduate student records, admissions, applications and administrative policies
– Training and/or experience using Banner Student system, Banner HRIS system, working knowledge of HokieSpa, MS Word, MS Excel and Banner or similar software.
– Experience in Slate

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Cory Thompson at [email protected] during regular business hours at least 10 business days prior to the event.