Grants Management Intern

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  • Posted 2 months ago

International Rescue Committee

Requisition ID: req46982

Job Title: Grants Management Intern

Sector: Awards Management

Employment Category: Intern

Employment Type: Part-Time

Compensation: USD 0.00 – 0.00 Hourly

Location: San Diego, CA USA

Work Arrangement: Open to Remote

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. At work in over 40 countries and 28 US cities to restore safety, dignity, and hope, the IRC leads the way from harm to home. Domestically, our 28 offices across the US ensure new arrivals have food, shelter, and clothing and work with refugees to help them gain self-sufficiency.

IRC in San Diego has resettled over 31,000 refugees to San Diego County over the past 48 years and provides numerous program services. In San Diego, the IRC opened its doors in 1975 and has grown to serve approximately 7,000 refugee and immigrant individuals from 115 countries of origin each year through 5 different departments.

SCOPE OF INTERN WORK: This internship is an excellent opportunity for a current graduate/undergraduate student to gain exposure to the operations of a large international organization while practicing and applying Grant Management methods to maximize the reach of IRC programming in San Diego, CA.

The Grants Management Intern will work closely with the Grants Coordinator and Grants Specialist include but are not limited to:

  • The first is on building and maintaining a pre-award and prospecting database.
  • The second is to provide material support, such as drafting concept notes for both client and donor-facing programs.
  • The third initiative is to work closely with the Grants Specialist to update and maintain our grant management database on the Asana Platform.

RESPONSIBILITIES: (Scope could be further tailored depending on the final match of intern-to-opportunity)

  • Work closely with the Grants Coordinator and Grants Specialist to review IRC San Diego’s donor prospecting strategy, grow a database for opportunities identified, and conduct ongoing research related to the pre-award grant processes.
  • Work closely with the Grants Specialist to maintain the Asana database and the Grants Coordinator to maintain the Proposal Data Bank that houses relevant and common proposal data that can be updated regularly.
  • Update program materials (such as one-pagers, concept notes, client story catalogue, and office brochures), involving coordination between program staff to update information. This will result in the creative design of materials distributed among internal IRC Staff. This effort will increase internal referrals’ efficiency and visibility of IRC programming in the community.
  • Work with the Grants Specialist to initiate a partnership stakeholder analysis for the IRC in San Diego.
  • Support consolidating grant compliance information to improve post-award meeting preparation.
  • Research best practices for assigned topics.
  • Provide support as needed in other areas of identified projects.


  • Student will gain experience in grant management, which is a crucial skill to move up in the non-profit sector.
  • Students will learn more about the pre-award process for building a funding portfolio in a non-profit.
  • Student will develop an in-depth understanding of IRC Resettlement, Asylum, & Integration programming.
  • Student will practice graphic design by developing materials shared across a diverse range of stakeholders.
  • Student will gain experience drafting material for internal marketing and communications of aligned projects

This is a Spring 2024 internship with anticipated start time being January 8th, 2024. 


  • Currently enrolled graduate student or undergraduate student in a related field of International Relations/Development, Social Work, Global Human resources, Learning and Development; Non-Profit Management, International Business, or other relevant fields.
  • Comfort with research, organizing content, and liaising with staff.
  • Strong writing skills and graphic design experience.
  • Excellent organization skills, strong communication and interpersonal skills, and ability to collaborate.
  • Ability to use basic functions of Microsoft Excel and other Microsoft Office programs
  • English fluency is required.
  • Experience with Asana (a web app designed to organize, track, and manage) is a plus.
  • Intern will need to supply his/her home workspace, computer, internet access, etc.

This position reports to the Grants Team.

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