HR Associate

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall supervision of the Representative and direct supervision of Human Resources Associate, the Human Resources Associate supports the Office Human Resources by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The HR Associate promotes a client, quality and results-oriented approach.

The HR Associate works in close collaboration with the programme and projects staff and the Operations team to ensure consistent service delivery.

Duties and Responsibilities

Provide general human resources support to the Office in accordance with UN Women rules, regulations, policies, and strategies

• Provide administrative coordination in the extension of contracts, processing of national benefits and allowances,
• and entitlements, and renewal of UNLPs;
• Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities,
• recoveries, adjustments and separations through Atlas;
• Assume overall responsibility for leave management; record management;
• Process payment of consultants, 3rd party contract holders, performance bonus of SC holders
• Facilitate staff separation process;
• Create/update entries of vendors and PO in ATLAS system.
• Facilitate induction of new hires
• Follow-up on completion of Performance management documents
• Maintain staffing lists and reports, as required;
• Maintain attendance register of office and compile quarterly mission and leave plans of staff.

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels as necessary;
• Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
• Prepare position establishment, liaise with headquarters and assure that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/projects when necessary.

Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

• Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
• Generate a variety of standard and non-standard statistical and other reports from various databases;
• Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.
• Maintain e-filing on sharepoint.

Provide administrative support to knowledge building and knowledge sharing

• Facilitate trainings for the operations/projects staff on administration.

Required Skills and Experience

Education:

• Completion of secondary education is required.
• Bachelor’s degree in HR, Business or Public Administration or related fields is an asset.

Experience:

• At least 5 years of progressively responsible experience in office administration and/or human resource management;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).  and experience in handling of web based management system
• Experience in the use of Quantum is an asset.

Language:

• Fluency in English is required.
• Knowledge of the other UN official working language is an asset.

Source: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=117491